Under the overall supervision of the Head of Integrated Talent Management, direct supervision of the Head of the (Global) recruitment unit, and in collaboration with the Human Resource Officer and relevant units at Headquarters and the Administrative Centres, the successful candidate will lead candidates search, assessment and selection providing end-to-end services from the initiation of requisitions to the on-boarding of the new hire. The successful candidate is expected to serve as a bridge between the Global recruitment and selection team and hiring offices reconciling the need for flexibility with the requirement for compliance.
Responsibilities
- Oversee and review the day-to-day work of the Recruiting assistants. Track and follow-up on recruitment requests/ staffing requirements and selection processes in the assigned region.
- Partner with hiring offices in the assigned region to help anticipate bottlenecks and keep the target in terms of recruitment metrics.
- In close coordination with the Head of Recruitment, advise hiring managers and selection panels on complex issues.
- Contribute to process improvement and the development of talent- related processes, practices, and strategies especially those pertaining to building and nurturing talent pipeline in their assigned region.
- Conduct planning/intake meeting with hiring managers to identify, understand key requirements and discuss sourcing approaches especially on hard to fill jobs; review draft of vacancies before posting and advise on appropriate posting channels
- Liaise with recruitment sources with a view of attracting qualified candidates particularly from non-represented member states; develop sourcing techniques to enhance candidate pools for specialized jobs, review the effectiveness of candidates’ sources and suggest new avenues; Lead sourcing and attraction activities, with the support of the HR Officer.
- Work closely with hiring managers to influence effective recruiting approaches and set realistic expectations on time to fill positions and candidates pool quality. Support on identifying diverse selection panels; ensure panel preparedness and support the panel in identifying assessment methods and relevant competency-based interview questions.
- Manage candidates’ expectations and keep them engaged with the aim of improving the overall candidate’s experience throughout the process.
- Supervise a team of Recruiting Specialist and assistants and ensure compliance throughout the talent acquisition chain.
- Provide advisory services to countries under their portfolio on recruitment and selection for all category of staff.
- Support the development of knowledge and information management related to recruitment activities. Produce/ maintain knowledge products (repository, SOPs, templates, etc.) to facilitate replication of good practices and learning within the Team. Train/coach new staff and contribute to continuous capacity-building for existing staff in the Team.
- Provide input to the preparation of periodic statistical reports. Prepare special reports, briefs and presentations in the area of recruitment. Provide support in collecting information for internal and external audits, verification requests, etc.
- Ensure a consistent, fair and transparent application/implementation of recruitment and HR policies within the assigned region.
- Keeps abreast of best practices and related technological tools and participates in the definition of revised or new business requirements for existing Applicant Tracking System.
- In coordination with the head of Recruitment Unit, drive talent attraction projects to support broader strategic initiatives.
- Perform such other duties as may be assigned.
Qualifications
EDUCATION
- Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with two (2) years of relevant experience.
- University degree in the above fields from an accredited academic institution with four (4) years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- Working experience in fast-paced environments is required.
- Experience in talent acquisition, talent management, staff development, performance management.
- Experience in supervising a team is required.
- Experience in sourcing and attraction, and recruitment marketing.
- Experience in supporting roles in a global shared service center or multi-countries operations supervising a team is highly desirable.
- Familiarity with Oracle Recruiting is desirable.
- Familiarity with the UN common system or similar systems is an advantage.
- Managerial experience in a recruiting firm with extensive focus on sourcing is considered a clear advantage.
SKILLS
- Ability to prepare clear and concise reports.
- Ability to design and implement innovative HR programs within a fast paced, evolving, and wide organizational setting.
- High degree of cultural awareness; sound analytical skills; resilience • Demonstrated ability to identify issues, proactively formulate advice and analysis, draw conclusions and recommendations on a wide range of HR-related matters
- Ability to exercise the highest level of discretion and tact.
- Excellent client orientation, and interpersonal and organizational skills;
- Excellent ability in building and nurturing networks; • High degree of computer literacy is required; good knowledge of MS Office suite, SAP, Success Factor or other applicant tracking system.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - Behavioral indicators - Level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
Please refer to this link for guidance on IOM Job Category.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
- No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.
