UNOPS CBI Assistant

Deadline for Applications

July 8, 2026

Hardship Level (not applicable for home-based)

A (least hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

UNOPS LICA4

Target Start Date

2026-08-01

Terms of Reference

TERMS OF REFERENCE

(Individual Contractor Agreement)

Title: UNOPS CBI Assistant

Project: UNHCR

Duty station: Quito, Ecuador

Section/Unit: UNHCR Registration Unit

Contract/Level: Local Support, LICA 4

Duration: From 01 August – 31 December 2026

Supervisor: Monica Maldonado, Programme Associate

1. General Background

UNHCR in Ecuador aims to deliver protection, assistance, and durable solutions to forcibly displaced and stateless populations, including asylum-seekers, refugees, and other people in need of international protection, in partnership and close collaboration with national authorities, non-governmental organizations, and local communities. The operation is coordinated at the national level by the Country Office in Quito and is supported by a Field Office in Guayaquil, as well as field units in Esmeraldas, Manta, Tulcán, and Lago Agrio.

Ecuador is both a destination and transit country for people in need of international protection. Over the past two decades, Ecuador has hosted more than 78,000 recognized refugees (historically, the majority being Colombian refugees) and has become one of the main destination and transit countries for Venezuelan refugees and migrants in the region. Ecuador currently hosts more than 440,000 Venezuelan refugees and migrants, making it one of the countries with the largest Venezuelan populations in Latin America.

Since 2023, increasing insecurity across Ecuador has had a significant social and economic impact, affecting refugees, migrants, and host communities alike, while undermining protection and socio-economic inclusion efforts. These challenges have exacerbated existing vulnerabilities, particularly among refugees and migrants, many of whom work in the informal economy, lack access to social protection mechanisms, and struggle to meet their basic needs, including housing, food, and healthcare. As a result, targeted assistance remains a key component of UNHCR's response strategy.

The present Vacancy Announcement is being issued to recruit a CBI Assistant for the Country Office in Quito. Under the supervision of the Programme Associate, the incumbent will support the implementation and monitoring of UNHCR's Cash-Based Interventions (CBI), contributing to the timely, efficient, and accountable delivery of assistance to people of concern. In addition to supporting cash and voucher assistance activities, the incumbent will play a key role in budget monitoring and financial tracking of CBI programmes, ensuring accurate reporting, compliance with established procedures, and effective utilization of resources. The CBI Assistant will maintain close coordination with other UNHCR units, operational partners, financial service providers, and contractors to support the achievement of programme objectives.

2. Purpose and Scope of Assignment

The CBI (Cash-Based Intervention) Assistant is supervised by a CBI or Programme or Field staff at a higher grade. S/he performs a variety of functions related to cash assistance activities within the office. The supervisor defines work processes and provides regular advice and guidance.

The incumbent will maintain relations with other units within UNHCR on the delivery of cash assistance to persons of concern (POC). As per specific instructions, the incumbent may require liaising with operational partners and contractors working with UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

3. Duties

- Assist in maintenance of CBI payment records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.

- Assist in preparation of recurring reports as scheduled and special reports as required.

- Assist in monitoring the implementation of the UNHCR CBIs including the delivery of all assistance item, monitoring of infrastructure, completion of home visits, etc.

- Export and manage data related to the cash assistance delivery to produce reports.

- Ensure proper filing and record keeping.

- Prepare background materials, working papers and tables for briefing and review sessions.

- Asist in data collection and reporting activities.

- Prepare routine correspondence.

- Liaise with POC, assistance beneficiaries, and partners.

- Direct incidents and problems to the supervisor when they cannot be resolved at their level.

- Perform other related duties as required.

4. Qualifications and Experience

a. Years of Experience

- 1-year relevant experience with High School Diploma; or Bachelor or equivalent or higher

b. Field(s) of Education

- Not applicable.

c. Certificates and/or Licenses

- Business Administration, Political Science

d. Relevant Job Experience

Essential

- Computer skills (MS office), knowledge of database applications.

Desirable

- Knowledge of UNHCR programmes and activities. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Experience in Cash-Based interventions. Good working experience in MS/Excel, MS/Access, SQL.

e. Functional Skills

- IT-Computer Literacy

- PG-UNHCR's Programmes

- IT-Microsoft Server Technology

- IT-Microsoft Excel

f. Language Requirements

- Knowledge of English is mandatory

5. Competency Requirements

a. Core Competencies

- Accountability

- Communication

- Organizational Awareness

- Teamwork & Collaboration

- Commitment to Continuous Learning

b. Cross-Functional Competencies

- Analytical Thinking

- Technological Awareness

- Planning and Organizing

5. Submission of applications

A. English Desirable. Level intermediate.

B. Shortlisted candidates may sit a technical test.

A) Foreign candidates, to be considered eligible for this position, must have a temporary or permanent residence in Ecuador that allows them to carry out work activities in the country.

B) If recommended, the candidate must submit a current and updated RUC Unique Taxpayer Registry and a voluntary contribution certificate to the Ecuadorian Institute of Social Security IESS. Voluntary IESS securities will be covered by the staff member. The salary offered is in net terms.

C) If you wish to be considered for this vacancy, please submit your application according to the following instructions:

i. CANDIDATES WITH ACCESS TO THE WORKDAY: In order to apply, you must first create your profile in the WORKDAY system.

ii. EXTERNAL CANIDATES: Candidates who do NOT have access to the WORKDAY system should submit their application through UNHCR's official site for applications:

https://www.unhcr.org/careers.html

WHEN CREATING A CANDIDATE PROFILE IN WORKDAY, PLEASE USE CAPSLOCKS FOR LAST NAME AND NO SPECIAL CHARACTERS (Ñ OR ACCENTS)

CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.

NOTE

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Standard Job Description

CBI Assistant
Organizational Setting and Work Relationships
The CBI (Cash-Based Intervention) Assistant is supervised by a CBI or Programme or Field staff at a higher grade. S/he performs a variety of functions related to cash assistance activities within the office. The supervisor defines work processes and provides regular advice and guidance.
The incumbent will maintain relations with other units within UNHCR on the delivery of cash assistance to persons of concern (POC). As per specific instructions, the incumbent may require liaising with operational partners and contractors working with UNHCR.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Assist in maintenance of CBI payment records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Assist in preparation of recurring reports as scheduled and special reports as required.
- Assist in monitoring the implementation of the UNHCR CBIs including the delivery of all assistance item, monitoring of infrastructure, completion of home visits, etc.
- Export and manage data related to the cash assistance delivery to produce reports.
- Ensure proper filing and record keeping.
- Prepare background materials, working papers and tables for briefing and review sessions.
- Asist in data collection and reporting activities.
- Prepare routine correspondence.
- Liaise with POC, assistance beneficiaries, and partners.
- Direct incidents and problems to the supervisor when they cannot be resolved at their level.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Business Administration, Political Science
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Computer skills (MS office), knowledge of database applications.
Desirable
Knowledge of UNHCR programmes and activities. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Experience in Cash-Based interventions. Good working experience in MS/Excel, MS/Access, SQL.
Functional Skills
IT-Microsoft Excel
IT-Microsoft Server Technology
IT-Computer Literacy
PG-UNHCR's Programmes
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

IT-Computer Literacy, IT-Microsoft Excel, IT-Microsoft Server Technology, PG-UNHCR's Programmes

Education

Certifications

Business Administration - Other, Political Science - Other

Work Experience

Other information

This position doesn't require a functional clearance

Remote

No