Technical Programme Coordination Officer(P3)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.
The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.
The Division of Concepts and Planning (SGCP) is responsible for the development and promotion of safeguards concepts, approaches and policy at the facility and State level; the development and provision of safeguards training for staff and Member States; strategic planning and the development of resource mobilization priorities; the coordination of Member State Support Programmes and associated research and development activities; and the implementation of the quality management system of the Department.

Main Purpose

Reporting to the Team Leader (SG - Support Programmes), the Technical Programme Coordination Officer contributes to the administration of Support Programme activities by managing the preparation of the Department's biennial development and implementation support (D&IS) project plans that are p in line with the Department's Strategic Plan in order to communicate the departmental needs to Member State Support Programmes (MSSPs). In addition, the Technical Programme Coordination Officer provides advice and guidance to managers in the implementation of the project plans utilizing the resources supplied by MSSPs and coordinates the preparation of reports on the implementation of the D&IS plans.

Role

The Technical Programme Coordination Officer is: 1) a facilitator and manager of the preparation of the Department's biennial D&IS project plans, working with project managers to ensure a clear expression of needs and that the Department's D&IS project plans are consistent with the Department's Strategic and R&D Plans, as well as with the IAEA's Medium Term Strategy; and 2) a technical reviewer and advisor, reviewing and advising on new task proposals to ensure they are technically sound and cost-effective, reviewing and advising on the progress of projects and coordinating reports on the results of projects and tasks implemented through the MSSPs.

Functions / Key Results Expected

Coordinate the preparation of the Department’s biennial D&IS project plans and implementation reports, ensuring quality, completeness, and alignment with established planning frameworks and timelines.
Conduct technical reviews of MSSP task proposals and requests under existing MSSP tasks and provide recommendations to senior management on technical soundness, feasibility, and cost-effectiveness.
Review and analyse task status reports and documentation for MSSP review meetings, identifying key issues, risks, and trends to support effective oversight and decision-making.
Initiate, review and consolidate reports on the application and results of MSSP tasks, ensuring accurate, timely, and structured presentation to MSSPs and other stakeholders.
Coordinate with the Strategic Planning Team to ensure coherence between Resource Mobilization Priorities and the biennial D&IS Programme, in line with the Department’s strategic objectives.
Provide support to the Section Head in the preparation for meetings of departmental review committees relevant to the D&IS Programme, including the development of briefing materials, analyses, and documentation.
Oversee and manage the implementation and maintenance of the Support Programme Information and Communication System (SPRICS), ensuring data integrity, system functionality, and effective use for programme planning, monitoring, and reporting.
Manage implementation of the Support Programme Information and Communication System (SPRICS).

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions. Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

NameDefinition Client orientationHelps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Commitment to continuous process improvementPlans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. Judgement/decision makingConsults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

FunctionNameExpertise Description SafeguardsNuclear Fuel Cycle/Nuclear FacilitiesKnowledge of technical fields of relevance to the nuclear verification programme. Management and Programme AnalysisProgramme ManagementKnowledge of programme and project management techniques.

Asset Expertise

FunctionNameExpertise Description FinanceBudget and Financial ManagementKnowledge of procurement and budgeting/financial concepts and principles. General ServicesQuality ManagementQuality management experience, particularly in controlling large numbers of documents. Management and Programme AnalysisResource MobilizationExperience in resource mobilization at national or international level.

Qualifications, Experience and Language skills

Bachelor's Degree - University degree (or equivalent level degree) in nuclear or other engineering, physical science, mathematics, international relations, public administration, business administration, project management or a safeguards related discipline.

At least 5 years of working experience in in one of the following areas: nuclear safeguards, project management or the nuclear fuel cycle.

Knowledge of related to nuclear safeguards, nuclear verification activities, or the nuclear fuel cycle.

Experience coordinating programme or project planning, implementation monitoring, reporting and stakeholder engagement activities.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $71335 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38664*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.