Team Assistant

Team Assistant

Job #: req37468 Organization: World Bank Sector: Administration/Office Support Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Kyiv,Ukraine Required Language(s): English, Ukrainian Preferred Language(s): Closing Date: 7/24/2026 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

The Eastern Europe Country Management Unit (ECCEE), which covers Ukraine, Moldova, and Belarus, is recruiting a Team Assistant based in Kyiv, Ukraine, to provide administrative, logistical, and coordination support to the World Bank portfolio.

The Team Assistant will report directly to the ECCEE Operations Manager, work closely with task teams, government counterparts, development partners, and other stakeholders, as needed.

The responsibilities below reflect typical Team Assistant functions and may be assigned in whole or in part depending on business needs, workload, team arrangements, and the specific requirements of the role.

Key Responsibilities

Responsibilities may include, but are not limited to, the following:

• Provide day-to-day administrative and logistical support to the Ukraine Country Office and relevant task teams, including scheduling meetings, organizing workshops and events, preparing meeting materials, coordinating calendars, and supporting follow-up actions.

• Support visiting WBG missions to Ukraine, including coordination of mission schedules, meeting arrangements, transport, accommodation, access to office facilities, logistical notes, and liaison with government counterparts, development partners, and other stakeholders, as needed.

• Assist with travel arrangements and related logistics for staff, consultants, and mission teams, in line with World Bank procedures and Ukraine Country Office requirements.

• Support budget preparation, monitoring, payment processing, procurement actions, and other administrative processes, ensuring timely follow-up and proper documentation.

• Assist the Operations Manager, task team leaders, and specialists in preparing materials and deliverables, including stakeholder mapping, background research, meeting notes, presentations, correspondence, and preliminary analysis.

• Maintain and periodically update relevant databases, contact lists, filing systems, mission records, and other team or country office information repositories.

• Draft, format, and quality-check correspondence, briefs, reports, presentations, tables, and other documents as required.

• Coordinate with relevant internal World Bank units, including operations, procurement, financial management, security, travel, resource management, and administrative teams, to facilitate smooth implementation of country office and project activities.

• Support coordination with external stakeholders, including government institutions, development partners, consultants, vendors, and service providers, as requested.

• Assist with the organization of official meetings, workshops, consultations, and events, including venue arrangements, interpretation/translation support, participant lists, invitations, materials, catering, and post-event documentation.

• Support proper filing, record keeping, and compliance with applicable World Bank administrative policies, procedures, and standards.

• Perform other administrative, logistical, and coordination duties as assigned by the ECCEE Operations Manager.

Selection Criteria

Attention : Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

• Bachelor’s degree or diploma in administration, business, accounting, project management, public administration, international relations, or another relevant field.

• Relevant work experience in administrative, logistical, operational, or project support, preferably in an international organization, development institution, government-facing environment, or donor-funded project.

• Prior experience supporting development programs, emergency response, reconstruction, public sector reform, or Ukraine-related operations would be an advantage.

• Strong computer literacy, including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other standard office applications.

• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines in a fast-moving environment.

• Good written and oral communication skills, including the ability to draft clear correspondence and prepare well-formatted documents.

• Ability to work independently, take initiative, and follow through on assignments with limited supervision.

• Ability to work effectively as part of a team and interact professionally with staff, consultants, government counterparts, development partners, and external stakeholders.

• Fluency in English and Ukrainian is required.

• Familiarity with World Bank systems, procedures, or administrative requirements would be an advantage.

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.