Supply Chain Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Responsibilities Fleet/Movement & Warehouse Management · Manage and monitor vehicle usages, controlling fuel and ensuring all vehicles are in good condition and always align with IRC policy. · support warehouse focal person on physical count every 6-12 months and report all discrepancies Prepare transportation plan to deliver the office and program supplies to field offices. · Manage and control fuel stocks and supplies. · MAF (Movement Authorization Form) Procurement · Make sure that the procurement system is conducted and organized in accordance with IRC Procurement SOP’s · Assist Supply Chain staff to have smooth and efficient procurement in accordance with IRC procurement policy. · Analyze market conditions and collect request for quotation from suppliers for office and program supplies. · Establish list of reliable suppliers who can render services to IRC · Ensure IRC programs receive in time, best quality goods and services with reasonable price possible. · Ensure that supporting documents are obtained and kept in order for auditing purposes. · Analyses the price quotations and if there is a doubt on a particular quote a Procurement Supervisor should be consulted for further action. · Prepare and initiate payment process by organizing appropriate approvals on Payment request form attached together with POs, PRs, original Invoices, pro-forma Invoices, copies of purchase request memo, contracts or any other written agreement of services or items exchanges, · Establish and maintain to update the contracted list supplier and pre-qualified suppliers · Helps to ensure to do due diligence check for all IRC supplier and maintain the supplier information form. Education · University degree in Supply Chain Management, Supply Chain, Business Management or related field. Experiences · Experience in administration and supply chain management, with not less than 2 years as Procurement Assistant or similar position. Competencies · Strong sense of personal integrity. · Attention to detail. · Strong supervisory skills. · Ability to multi-task. · Team spirit and problem-solving abilities. · Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required · Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously Experience: · Experience in logistics with not less than 2 years of which must have been spent working with an international NGO. Skill and Abilities; · Proven computer literacy in MS-Word, MS-Excel or related programs required · Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously · Ability to work under pressure with multinational context · Sufficient English language knowledge to communicate with international staff · Willingness to put in extra hours in emergencies · Willingness to travel to the field · Ability to coordinate with other relevant teams such as finance, HR and Admin. PROFESSIONAL STANDARDS All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. Cookies: https://careers.rescue.org/us/en/cookiesettings The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve. If you’re ready to be part of a team that brings ingenuity, fortitude and optimism to making a lasting impact, we want to hear from you. The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well-being of our clients while meeting the expectations of our donors as responsible stewards of their resources.