Supply Chain Assistant - Aswan

JOB TITLE: Supply Chain Assistant

TEAM/PROGRAMME: Program

Operations - Supply Chain Department

LOCATION: Aswan Field Office GRADE: 5 TYPE OF CONTRACT: National – Fixed (6 months)

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The position holder will be responsible for handling and coordination of supply chain issues, mainly procurement, fleet, and assets activities in consistency with Save the Children policies and procedures. In addition to managing certain commodities within the supply chain, perform buying activities from active framework agreements and maintaining the archiving system.

SCOPE OF ROLE:

Line Manager: Supply Chain Officer.

• Staff directly reporting to this post: None.

• Travel: possible travel to governorates around 10%.

KEY AREAS OF ACCOUNTABILTY:

• Manage our owned cars and day-to-day fleet/trucks rent operation, ensuring compliance with SCI procedures.

• Work on updating the weekly-consolidated fleet plan and sharing it with relevant stakeholders.

• Responsible for the asset register in accordance with SCI and donors’ procedures.

• Ensure keeping the asset register up to date, by receiving the updates from the procurement team on monthly basis.

• Submit the updated asset register to the supply chain senior manager and/or asset focal point on monthly basis.

• Apply SCI mandatory templates on all asset’s movement, donation, and disposal.

• Perform procurement- buying transactions required for the project and emergency responses.

• Coordinate with the projects’ managers the projects’ closure in terms of assets disposal plan, and assets close out checklist.

• Ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.

• Keep track all deadlines or closing date of quotation submissions and facilitate Competitive Bid Analysis (CBA) and/or procurement committee meetings with prior notification delivered to committee members.

• Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.

• Provide needed support to program operations in raising and receiving PRs.

• Apply SCI mandatory templates on all asset’s movement, donation, and disposal.

• Perform procurement- buying/Sourcing transactions.

• Ensure Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

• Other duties assigned by line manager.

BEHAVIOURS (Values in Practice) Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to. Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks. Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in relevant business field is required

• 3 years of work experience in the field of Supply chain, Procurements and Logistics is required.

• High computer skills on MS office programs especially MS Excel.

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

• Highly developed facilitation and capacity building skills.

• Good communication and writing skills in English language is required.

• Commitment to Save the Children’s values.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.