Senior Programme Associate (Return and Reintegration)

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under General guidance of the Deputy Chief of Mission and the overall supervision of the Senior Programme Coordinator (Peace Bldg&Stabl) and the direct supervision of the Return and Reintegration Officer (R&R), the successful candidate will be responsible for providing administrative and financial management support to various programs within the PSD with particular focus on the following functions:

Responsibilities

1. In coordination with the RMO, support the R&R Officer PSD in monitoring the financial aspects of all PSD projects, including overseeing expenditure, fund availability, and cash flow management.
2. Proactively prepare expenditure plans, internal monitoring reports, for all PSD projects. Identify and address bottlenecks, recommend solutions, and ensure approval processes are followed.
3. In collaboration with PSD Project Officers, PSD Reporting Officer, Partnerships and Coordination Division and RMU, provide support to the R&R Officer in drafting and reviewing project budgets. Assist in conducting analyses on variations between budgeted and actual expenditures and forecast future budget requirements.
4. In collaboration with Resources Management Officer (RMO), identify any unusual trends and notify Project Managers and RMO for timely action and potential remedies to keep projects on track.
5. In collaboration with PSD Officers and relevant technical staff, participate in the design of solutions for PSD's operational requirements. This includes new systems, processes, or tools to meet the identified needs.
6. Support the R&R Officer and program staff in coordinating internal activities and pay particular attention to emerging and cross-cutting issues and work closely with the R&R Officer to address them.
7. Support the successful implementation of PSD projects by facilitating timely and appropriate resource mobilization. Proactively identify opportunities for program development.
8. In coordination with the PSD Reporting Officer conduct project monitoring and evaluation activities through field visits, identify opportunities for development, and flag accountability issues and solutions to the Head of PRD.
9. Support the PSD Project Officers in forecasting cash flows based on project activities and ensure financial expenditures and records adhere to donor agreements.
10. Monitor and track projectization for PSD staff and operations. Track commitments, precommitments, and expenditures to ensure operations align with the project budget.
11. Support program staff in the procurement, transportation and facilitating access in all regions of the country. Collaborate with the Liaison and Access team to address any access issues.
12. Collaborate with Supply Chain Unit to assess the impact of price changes on the overall procurement process. Determine how the price changes may affect budgets, delivery timelines, and other logistical considerations.
13. Perform any additional duties as assigned.

Qualifications

Education

• University degree in Accounting or Business Administration or in a related field from an accredited academic institution with 5 years of relevant professional experience; or
• Completed Hight School Degree in the above fields or related field from an accredited academic institution with 7 years of relevant professional experience;

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in emergency settings and complex environments.
• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
• Experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.