Senior Programme Associate (MECC/DRR)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The RE2CLID – Resilience and Climate-Induced Displacement Programme supports governments, communities and partners in the Lake Tanganyika basin to address climate- and disaster-related displacement through integrated approaches that strengthen preparedness and coordination while advancing community-driven recovery, resilience and longer-term solutions.

Effective programme support is essential to ensure high-quality planning, implementation follow-up, monitoring and evaluation, reporting, stakeholder coordination, knowledge generation and institutional learning across programme activities in Kigoma Region. The role requires close collaboration with internal teams, government counterparts, implementing partners and other stakeholders to support evidence-based programming and coherent delivery.

Under the overall supervision of the Programme Coordinator and direct supervision by Project Officer (MECC/CAD/DRR) and in coordination with relevant technical staff, the incumbent will provide programmatic support to RE2CLID interventions in Kigoma, including support to monitoring and evaluation, reporting programme implementation, stakeholder coordination, research, capacity-building activities, learning and knowledge management, as well as the organization of workshops, consultations and steering committee meetings.

Responsibilities

1. Support the planning, coordination, implementation and follow-up of programme activities in line with approved workplans, results frameworks and operational priorities.
2. Assist in monitoring and evaluation processes by maintaining activity trackers, compiling indicator data, supporting data quality assurance, and contributing to routine monitoring, analysis and results reporting.
3. Draft and consolidate inputs for donor reports, internal updates, briefing notes, presentations, meeting records and other programme documentation in a timely and accurate manner.
4. Support coordination and follow-up with internal units, field teams, government counterparts, implementing partners and other stakeholders to facilitate coherent programme implementation and timely action on agreed priorities.
5. Contribute to stakeholder engagement and coordination activities by supporting stakeholder mapping, maintaining coordination records, preparing communication and meeting materials, and following up on agreed actions and commitments.
6. Support research, information-gathering and knowledge sharing activities, including literature reviews, data compilation, organization of findings, and preparation of knowledge products to inform programme implementation and reporting.
7. Assist in the organization and documentation of trainings, workshops, consultations, technical meetings, steering committee meetings and field missions, including preparation of agendas, participant lists, materials, logistical coordination and follow-up action points.
8. Support capacity-building initiatives for staff, partners, government counterparts and community stakeholders through the preparation and coordination of learning activities, facilitating trainings etc.
9. Support knowledge management processes by organizing programme files and documentation, maintaining information repositories, capturing lessons learned and good practices, and facilitating knowledge sharing across teams and partners.
10. Perform other related programme support duties as may be assigned by the supervisor.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Development Studies, Social Sciences, International Relations, Public Policy, Project Management, Law, Monitoring and Evaluation, Disaster Risk Reduction, Environmental Studies, or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in programme support, project implementation, monitoring and evaluation, reporting, coordination, or related functions within humanitarian, resilience, recovery or development programmes.
• Demonstrated experience supporting the preparation of reports, briefing materials, meeting documentation and programme updates for internal and external audiences.
• Experience supporting coordination with government counterparts, implementing partners, donors and other stakeholders.
• Experience in organizing trainings, workshops, consultations and coordination meetings, including preparation of materials and documentation of outcomes.
• Familiarity with research, knowledge management and learning processes is an advantage.
• Familiarity with IOM systems and experience in climate resilience, disaster risk reduction or displacement-related programming is an advantage.

Skills

• Strong programme coordination, organizational and multitasking skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong monitoring and evaluation, reporting and documentation skills, including ability to compile, organize and present programme information clearly.
• Good information management, research and writing skills, with attention to detail and ability to summarize information from multiple sources.
• Ability to support stakeholder coordination, capacity-building activities and knowledge management processes.
• Familiarity with the work of UN agencies and/or similar international organizations, and proficiency in Microsoft Office applications, would be an advantage.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, For this position, fluency in English is required (oral and written) and have at least a working knowledge of Amharic (oral and written).

Knowledge of other local languages is an advantage.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

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IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

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