Senior Grants Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Program Brief

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solution driven, passionate change-maker, come join us in positively impacting the lives of millions of people worldwide for a better future.

Since 2017, IRC has supported Rohingya Refugees and Bangladeshi nationalities communities in Cox's Bazar, Khulna, Barisal, and Chittagong with integrated services. The organization also addresses climate change impacts by building resilience and promoting economic recovery, education, and protection.

Purpose of this Role

The main purpose of this position is to increase the Grants Management and Donor compliance oversight in the country program.

Reports to: Grants Coordinator

Workstation: Cox’s Bazar

Contract Length: One year (with High possibility of extension)

Highlights of Key Responsibilities

• Lead the organization and follow-up of kick-off meetings after grants awarded, Grant Opening Meetings (GoM); monthly Grant Review Meetings (GRM); budget review (Budget vs Actual (BVA) review) meetings and Grant Closure meetings in collaboration with the Grants Coordinator.
• Critical review of financial reports and cross check with technical/narrative report for discrepancies and resolve (if any) in coordination with finance and program team.
• Coordinate with technical coordinators (TC) for narrative reports, making sure of timely submission of reports by program team, compiling narrative report and ensure quality for sharing with HQ and donor.
• Coordinate with HQ colleagues and directly to donors (if required) on both narrative and financial report issues.
• Monitor and support the use of grants management tools such as FM01 (financial overview toolkit), BvAs, and OTIS (Award Management system) to ensure accurate tracking of opportunities and grants reporting.
• Record keeping maintains hard and soft grant files of the grant portfolio; distribute and share documentation (grant proposals, reports, budget etc.) to relevant staff as appropriate.
• Provide technical mentorship on IRC and donor regulations to ensure compliance within operations, program implementation and reporting. Raise compliance issues dedicatedly with program staff and operations team.
• Provide training and mentoring to program, operations and M&E staff on compliance with donor regulations to ensure high quality implementation.
• With the support of the Grants Coordinator, coordinate the development of narrative reports with relevant teams, arrange kick off meeting for each Narrative/technical report and explain the expectation from program team clearly.
• Coordinate award modification documents in coordination with relevant program and finance teams.
• Support the sub award process with local or international partners, including due diligence of potential partners and draft sub award agreement in line with IRC processes and donor requirements.
• Perform other duties as required of the grants team.

Major Challenges/Difficulties of this Role

• Work under tight deadline while dealing with competing priorities.
• Gather the necessary inputs from other functions/roles while meeting the necessary quality and agreed deadline.

Deliverables

• Support in the establishment and institutionalization of a standard Grants Management process including grants review, opening and closure meetings.
• Contribute to proposal/ business development/ modification initiatives as and when required.

Others

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Experience (Including sector/industry)

• At least 7 to 8 years of work experience in humanitarian or development programs/industries.
• Demonstrable experience in grants management, including report writing, financial report reviewing, grant monitoring, risk and compliance management, budget realignments.
• Experience of working with institutional donors is highly appreciated.

Knowledge, Skills & Competencies

• Demonstrable understanding of project planning and project cycle management.
• Demonstrable high-level performance management and team working skills, with experience in managing multiple donors.
• Ability to build good working relationships and work effectively with program, field staff and HQ from a distance.
• High-level knowledge and practice with Word, Excel, Outlook, etc.
• Ability to work well under tight deadlines and high-pressure situations.
• Professional fluency in spoken and written English; able to communicate concisely and with impact.

Specific Educational Qualification

• Bachelor’s degree in relevant field; Master’s degree is preferred in Business Administration, Economics, Social Science (with quantitative aptitude)

Professional degree / Certification

• N/A

Standard of Professional Conduct

The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values the IRC operates and enforces policies on Safeguarding (including PSEAH, Adult Safeguarding and Child Safeguarding), Anti Workplace Harassment, Fiscal Integrity, and Anti Retaliation.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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