Secretary - Policy-Making Organs(D1)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Secretariat of the Policy-Making Organs provides support for the planning and conduct of business and meetings to enable the Policy-Making Organs (the General Conference and Board of Governors) to effectively perform their statutory responsibilities and their other functions and to ensure that all their meetings are conducted efficiently.

Main Purpose

Reporting to the Director General, the Secretary facilitates consultation and cooperation among the governing bodies and between them and the Secretariat. The Secretary coordinates the provision of a wide variety of reports and documents for the Policy-Making Organs.

Role

The Secretary is: (1) a leader, encouraging and inspiring the identification and implementation of innovative solutions and best practices that address the priorities of the stakeholders; (2) the principal adviser to the Policy-Making Organs, Member States, Director General, and senior managers throughout the IAEA on the substantive consultation and business processes and requirements of the Policy-Making Organs; (3) a manager, acting in accordance with the IAEA's values and ethical standards in making decisions regarding financial, human, information and knowledge resources.

Functions / Key Results Expected

• Serve as Secretary to the Policy-Making Organs and their subsidiary bodies including the General Committee, Programme and Budget Committee, Technical Assistance and Cooperation Committee and ad hoc working groups, and support their consultative, decision-making and communication processes.
• Ensure timely preparation and distribution of agendas, minutes, and decisions of the Policy-Making Organs.
• Coordinate content and submission of documents for the Board of Governors and General Conference.
• Hold consultations preceding formal meetings and ensure that all decisions of the Policy-Making Organs and their subsidiary bodies are documented and communicated.
• Liaise with Member States and other IAEA partners, the Chairman of the Board and President of the General Conference to organize and coordinate extensive consultations on matters being considered by the Policy-Making Organs.
• Act as facilitator between the Secretariat and Member States to bring together divergent points of view.
• Coordinate the development and preparation of detailed briefs, speaking notes, draft decisions and conclusions for the Chairman of the Board and President of the General Conference and assist them in the conduct of meetings.
• Facilitate communication between the Chairman of the Board, President of the General Conference, Member States, IAEA departments, and other parties.
• Provide direction for, lead, and efficiently manage an innovative and effective team and related resources.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition Planning and OrganizingSets clearly defined objectives for the Department/Division in line with the priorities of the Agency. Works toward Agency-wide efficiencies with a view to strengthening and harmonizing planning systems and capacities at the Departmental/Divisional level. CommunicationPromotes an environment of open communication within and outside of the Agency, ensuring that sensitive information is protected. Inspires staff at all levels through his/her communication. Achieving ResultsSets the overall direction for the Departmental/Divisional goals, and promotes a results based management culture that focuses on the achievement of programme results in an effective and efficient manner. TeamworkMotivates and empowers staff, and fosters a collaborative approach across the Department/Division and the Agency as a whole. Acts as a role model when handling disagreements.

Functional Competencies

NameDefinition Client orientationPromotes an attitude of valuing clients. Advocates for the inclusion of client interests and needs in programme planning and decision making. Judgement/decision makingEnsures that the judgements and decisions that are taken promote the Agency’s strategic goals, the one-house approach, and are in full compliance with the Agency’s regulations and rules. Partnership buildingDevelops strategic partnerships and alliances. Leverages combined network resources to support the Agency’s programmes and priorities in achieving Agency-wide results. Leading and supervisingServes as a role model to managers as well as to staff members in general. Demonstrates leadership, inspires others and provides clear direction to achieve the Agency’s mandate and priorities. Motivates and empowers staff and recognizes individual and team contributions to the Agency’s success.

Qualifications, Experience and Language skills

• Advanced university degree in international relations, international public administration, or other relevant area. A first level university degree with two additional years of relevant experience may be considered in lieu of the advanced university degree.
• Minimum of 15 years of progressively responsible relevant experience in international relations, international public administration, or other relevant area, at least five of which at the senior management or executive level in an international organization, the public sector, a non-profit organization, or equivalent.
• Diplomatic negotiating experience is also required.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $117953 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 60038*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.