Safeguards Information Assistant (IFC)(G5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.
The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.
The Division of Information Management (SGIM) implements state of the art methodologies and techniques for the collection, processing and analysis of a range of safeguards-relevant information, including declarations submitted by States, evaluations resulting from the analysis of samples or measurements collected during infield activities, and information from open sources, including nuclear trade-related data and satellite imagery. Staff perform data validation and complex information analysis and evaluation to support infield activities and provide key input to the State evaluation process.

Main Purpose

Reporting to the Section Head, the Safeguards Information Assistant is a team member responsible for collecting, processing and maintaining complete and up-to-date data related to State declarations and safeguards verification. In addition to preparing standardized evaluation reports based on this data, the Safeguards Information Assistant identifies and resolves deficiencies and discrepancies to ensure the completeness and long-term integrity of the data. In addition, the Safeguards Information Assistant distributes the Section’s analytical reports to departmental partners and contributes to the further development of information systems and work processes by providing continuous feedback and proposing improvements.

Functions / Key Results Expected

• Collect and process diverse data related to safeguards verification, State declarations, and environmental sampling, as provided and reported by Nuclear Safeguards Inspectors or the Safeguards Analytical Laboratories. Ensure complete and accurate data entry into relevant databases and other tools, and follow up with counterparts to obtain clarification and ensure the consistency and correctness of processed data.
• Upload and maintain electronic files in the Integrated Safeguards Environment (ISE) or other environments to ensure the dissemination and distribution of data evaluation reports in support of the Safeguards Implementation Report (SIR), State Evaluation Reports (SERs), and other documents, as required.
• Monitor and track the flow of data and related work processes to ensure the long-term integrity of the Section's electronic and conventional information repositories.
• Track due dates and remind senior staff of workflow deadlines to ensure the timely preparation of datasets for the Section's evaluators and the timely delivery of standard products to Nuclear Safeguards Inspectors.
• Monitor system performance and assist in the further development of the Section's information systems, in liaison with the system maintainers. Provide feedback, report unusual or faulty behaviour, and suggest improvements.
• Support the maintenance of the internal digital portal and publicly accessible web pages (ITV – International Target Values), and liaise with IT support on technical support issues.
• Provide assistance to the Section's evaluators in drafting evaluation reports.
• Provide administrative, outreach, and documentation support for scientific meetings organized by the Section.
• Provide support in addressing ad hoc analysis requests by performing non-routine data processing tasks.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions.

Functional Competencies

NameDefinition Analytical thinkingGathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientationEstablishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. ResilienceAble to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Required Expertise

FunctionNameExpertise Description Administrative SupportData ManagementExperience in database management such as processing, quality controlling or similar tasks. Administrative SupportData and Information Analysis and ReportingAbility to work with different systems and tools to produce reports and analysis. Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Proficiency in MS Office and the ability to use databases, graphical tools, and document management systems.

Asset Expertise

FunctionNameExpertise Description Administrative SupportInformational and Workflow ManagementProactive approach to identifying issues in data workflows, tools and systems and contributing towards continuous process improvements. SafeguardsSafeguards System, BasicBasic knowledge of safeguards concepts, nuclear materials present in nuclear fuel cycle facilities, environmental sampling, nuclear material accountancy and material balance evaluation principles.

Qualifications, Experience and Language skills

Completed secondary education.

Minimum of five years of experience in data processing, data quality control or similar tasks.
Experience of performing information analysis and preparing summaries and reports.
Demonstrated ability to work to a high degree of accuracy and attention to detail, particularly at times of high workload.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Administrative skills testing to IAEA standard might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 59439 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.