Project Officer

FHI 360 is a global organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. For more than 50 years, we have worked to develop bold solutions to global challenges and create measurable results through research and application of scientific breakthroughs. We listen to, learn from and work with communities to expand social and economic equity, improve health and well-being, respond to crises and strengthen resilience.

FHI 360 has worked in Indonesia for 30 years. Since 1996, we have taken a comprehensive approach to help transform the country’s health and development landscape. Leveraging a blend of global expertise and local insights, we have consistently strengthened community capacities, enhanced systems, and reinforced institutional frameworks for a sustainable impact. In partnership with the Government of Indonesia, civil society, academia, and the private sector, FHI 360 Indonesia delivers integrated programs across critical sectors. Our initiatives have spanned essential health services—including HIV and epidemic control, health system strengthening, food security, tuberculosis, and global health security.

The U.S. government’s (USG) GHS program provides life-saving assistance to prevent, detect, and respond to infectious disease threats which pose risks for public health outbreaks that could cost lives. As part of the USG’s GHS program, the Strengthening Infectious disease Detection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence and trust in a country’s disease detection and surveillance structures and services.

Job Summary:

The Project Officer is responsible for supporting implementation of STRIDES activities in Indonesia through coordination of subawards, procurement, partner management, program operations, and administrative processes. The Project Officer will lead day-to-day coordination and monitoring of subcontracts and subawards, supporting planning, budgeting, implementation, and compliance throughout the award lifecycle while ensuring alignment with STRIDES objectives to strengthen infectious disease detection, surveillance, and response systems.

The Project Officer will coordinate closely with technical, finance, contracts, and compliance teams to support development and management of scopes of work, budgets, deliverables, and partner reporting requirements. The role will facilitate subcontract and procurement actions, maintain compliance-related documentation and tracking systems, monitor partner performance and deliverables, and support timely reporting, financial follow-up, and adherence to FHI 360 and donor policies and procedures. The position will also support program implementation activities, meetings, trainings, and operational coordination as needed.

Accountabilities:

• Supports planning, coordination, and implementation of STRIDES Indonesia program activities, including project management, stakeholder engagement, presentations, meetings, workshops, trainings, and technical events.
• Coordinates with government counterparts and partners to facilitate approvals, concurrence processes, and implementation of program activities.
• Develops meeting agendas, briefing materials, scopes of work, terms of reference, and other program documentation, ensuring timely dissemination of final materials and action items.
• Supports management of subawards, subcontracts, and consultant agreements throughout the award lifecycle, including development of scopes of work, budgets, deliverables, modifications, and performance tracking.
• Manages subcontractor, subrecipient, and consultant performance against agreed deliverables, timelines, and reporting requirements; identifies risks, issues, or delays and escalates as appropriate.
• Serves as a focal point for routine communication and coordination with subcontractors, consultants, and implementing partners to support effective implementation and compliance.
• Supports procurement and contracting processes by preparing requisitions, purchase requests, procurement documentation, and tracking procurement actions in accordance with organizational policies and procedures.
• Coordinates processing, review, and follow-up of invoices, advances, reimbursements, and subcontractor payment documentation in collaboration with finance, contracts, and administrative teams.
• Maintains accurate and updated records, tracking tools, and documentation related to subawards, procurements, consultant agreements, deliverables, meetings, travel, and program implementation activities.
• Supports travel and logistics coordination for project staff, consultants, visitors, and technical activities, ensuring compliance with FHI 360 policies and procedures.
• Liaises with technical, finance, contracts, compliance, and administrative teams to ensure timely implementation of project activities and adherence to donor and organizational requirements.
• Supports monitoring, reporting, audit readiness, and compliance activities by ensuring complete and accurate program and subcontract documentation.
• Performs other programmatic, operational, administrative, and coordination duties as assigned by the Assistant Director and senior management team.

Requirements:

• Bachelor’s degree in business administration, public administration, finance, international development, social sciences, or another relevant field, with a minimum of 4 years of relevant professional experience. Master’s degree preferred.
• Experience supporting project implementation, operations, grants, contracts, procurement, subawards, or program management in donor-funded programs.
• Demonstrated experience coordinating activities across multiple teams and stakeholders, including technical, finance, operations, procurement, contracts, government counterparts, and implementing partners.
• Experience supporting the management of subawards, subcontracts, consultant agreements, procurements, budgets, deliverables, or compliance-related processes preferred.
• Experience working effectively within multidisciplinary project teams and building productive working relationships with government agencies, NGOs, private sector organizations, consultants, and other stakeholders.
• Ability to manage multiple priorities simultaneously while maintaining accuracy, organization, and attention to detail in a fast-paced environment.
• Experience coordinating meetings, workshops, trainings, travel, logistics, and project implementation activities.
• Strong recordkeeping, documentation, tracking, and reporting skills, with the ability to maintain accurate program, procurement, and subcontract files.
• Demonstrated ability to identify issues, monitor progress against timelines and deliverables, and proactively follow up to support timely implementation.
• Excellent interpersonal, organizational, communication, coordination, collaboration, and problem-solving skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, Outlook, and SharePoint.
• Excellent oral and written communication skills in both English and Bahasa Indonesia.

This job description summarizes the primary duties of the job. It neither prescribes nor restricts the exact tasks assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

The expected hiring salary range for this role is IDR 136,000,000 - 200,000,000 annually for basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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