Project Management Information System (PMIS) Officer - National Aden

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.

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Position: Project Management Information System (PMIS) Officer - WB - Aden

Reports to: Project Director

Location: Aden

ROLE PURPOSE:

The PMIS Officer is responsible for designing, managing, and safeguarding the SEAL project’s information management system. The role ensures that project data from multiple sources is systematically collected, validated, harmonized, analyzed, and reported in compliance with Save the Children’s Global Results Framework and the World Bank Environmental and Social Framework (ESF).

The PMIS Officer leads the development of centralized, automated, and secure data systems that enable real-time decision-making, ensure audit-ready documentation, and maintain full traceability of results, safeguards, and compliance indicators.

The role bridges field implementation and donor reporting by transforming raw operational data into structured intelligence for adaptive management.

KEY AREAS OF ACCOUNTABILITY:

Information System Development & Architecture

• Design and maintain a centralized digital information management system for the SEAL project.

• Develop structured databases for tracking including but limited to; teacher training participation and certification, learning material distribution, school-level indicators, student performance data (ASER), and ESF compliance indicators

• Establish automated dashboards (e.g., Power BI or equivalent) for real-time project monitoring.

• Map data flows from field to country level, ensuring version control and documentation traceability.

• Maintain structured cloud-based archiving system with clear naming conventions and access controls.

Data Governance, Protection & Quality Assurance

• Develop and enforce data validation protocols and quality checks.

• Conduct periodic Data Quality Assessments (DQAs) in coordination with MEAL.

• Implement and monitor strict child data privacy standards and anonymization protocols.

• Maintain secure storage (hard and soft copy) aligned with SCI data retention policies.

Analytics, Reporting & PRIME Integration

• Harmonize data from diverse sources (field tools, Kobo, Excel, ASER systems, etc.) into standardized reporting formats.

• Support preparation of high-quality donor reports by providing verified datasets and analysis.

• Ensure timely and accurate updates of project indicators in PRIME.

• Develop performance dashboards highlighting bottlenecks, trends, and variance analysis.

Field Data Systems Coordination

• Conduct regular field visits to assess functionality of data collection systems.

• Provide technical guidance to field staff on data tools and digital reporting formats.

• Support Baseline, ASER, and Endline assessments by: designing data architecture, developing validation rules, and supporting automated analysis frameworks

• Facilitate data sharing and documentation requests from Third-Party Monitoring teams.

Cross-Cutting Compliance

• Ensure integration of safeguarding, grievance mechanisms, and ESF compliance indicators within project databases.

• Maintain structured documentation of Environmental and Social commitments.

• Comply with SCI child safeguarding, code of conduct, and data protection policies.

Other

• Undertake any other tasks as assigned by the relevant line manager.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures relevant policies and procedures.
• SKILLS AND BEHAVIOURS (Values in Practice)
• Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
• Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
• Creativity:
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
• Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.
• QUALIFICATIONS AND EXPERIENCE
• Essential
• University degree in Information Management, Computer Science, Statistics, Data Science, MIS, GIS, Monitoring & Evaluation, or related field.
• At least 3 years of relevant professional experience in education programming with INGOs especially in projects funded by the World Bank.
• Demonstrated experience designing databases and dashboards (e.g., Power BI, Excel advanced, GIS tools).
• Experience managing large datasets and establishing data validation frameworks.
• Strong understanding of data protection and child safeguarding standards.
• Experience working in complex and volatile contexts.
• Strong analytical and problem-solving skills.
• Proven ability to multi-task and meet deadlines.
• English proficiency (written and spoken).
• Desired
• Background in Emergency programming.
• Familiarity with ASER or learning assessment data systems.
• Understanding of the role of education in meeting the needs of conflict-affected children.
• Demonstrated experience working with children and educators; DEO-level experience.
• Commitment to the aims and principles of Save the Children. In particular, a good understanding of the Save the Children mandate and child focus and an ability to ensure this continues to underpin our support.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”