Project Coordination Associate

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.

UNDP’s Programme of Assistance to the Palestinian People (PAPP) derives its mandate from United Nations General Assembly Resolution 33/147 of 20 December 1978. Called upon by United Nations Member States in that year, UNDP was requested “to improve the economic and social conditions of the Palestinian people by identifying their social and economic needs and by establishing concrete projects to that end”.

UNDP’s Palestinian Programmatic Framework (PPF) 2023-2025 sets out a vision of “a world in which all Palestinians can enjoy a dignified life and fulfil their own vision of a unified, peaceful and free society”. The PPF is centered around the concept of “Transformative Resilience” and its three elements: a cohesive Palestinian identity, self-reliance, and ownership and leadership.

Over the next three years, UNDP/PAPP will build on its experiences and achievements to make critical contributions to the priorities defined by the Palestinian national development plans and the UN Sustainable Development Cooperation Framework (UNSDCF), through interventions in three programmatic priority areas: i) democratic governance and quality services; ii) inclusive economic opportunities; iii) sustainable natural resources management.

UNDP works to eradicate poverty and reduce inequalities through sustainable development. This opportunity is part of the “Support to Education Sector in East Jerusalem –Phase II / Education to Employment (E2E)” project, funded by the Government of Norway. The project aims to improve access to quality education by enhancing the learning environment, strengthening institutional capacity, and expanding Science, Technology, Engineering, and Mathematics (STEM) and Technical and Vocational Education and Training (TVET) offerings across 52 schools in East Jerusalem.

Duties and Responsibilities

The incumbent will undertake the following functions:

1.Facilitate project coordination to ensure efficient implementation and timely delivery of outcomes.

• Support the Project Manager in the day-to-day management, implementation, and monitoring as per the M&E framework of project activities in the field.
• Conduct regular field visits to monitor the implementation of the projects, attend the trainings delivered by the partners, identify gaps in implementation, and support in bridging those gaps in consultation with the Project Manager.
• Support the Project Manager in ensuring consistency and coherence in the approach between the teams working in different geographic areas.
• Identify changes and challenges in the external environment and promptly suggest necessary actions/corrective measures.
• Monitor and ensure relevant gender mainstreaming considerations are embedded in project activities.
• Handle correspondence and ensure the filing system is maintained and updated properly.
• Coordinate the implementation of HACT (Harmonized Approach to Cash Transfers) procedures in line with UNDP rules and regulations.
• Ensure project implementation follows UNDP Rules and Regulations.

2. Actively engages with stakeholders and partners to enhance project support and collaboration and maximize project impact and shared objectives.

• Support strong partnerships with all stakeholders engaged in the projects, including governmental officials, the private sector, NGOs, and the local community.
• Actively seek the engagement and participation of women and youth throughout the implementation of the project, as per the Project document.
• Support implementing partners' technical capacity and promote interlinkages amongst partners in alignment with the project objectives and vision.

3. Systematically gathers and analyzes project data to provide insights into progress and support informed decision-making and continuous improvement efforts and support knowledge management

• Conduct regular field visits to gather data and follow up on progress against results and benchmarks.
• Monitor project risks and issues and provide solutions where applicable; update the status of project risks and issues by maintaining the logs.
• Assist in the preparation of project proposals, inception reports, work plans, donor progress reports, and impact reports for the project.
• Assist in drafting monthly workplans, minutes of meetings, field visit reports, and fact sheets, as relevant
• Document lessons learned, best practices, and success stories to contribute to learning.
• Support the design, implementation, and follow-up of mid-term, final, and impact evaluations.
• Monitor project implementation against the established indicators in coordination with the RBM team.

4. Support programme communication strategies and objectives to highlight project progress, share key information, and promote engagement among stakeholders and within the organization

• Work closely with implementing partners, project stakeholders, relevant clusters, and communities at the field level to support the development of communication and visibility materials in coordination with UNDP’s communication team.
• Highlight potential stories to the Project Manager to be included as part of the communication/visibility plan/activities.
• Ensure that all donor branding and visibility requirements are fulfilled.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the guidance of the Programme Specialist and the direct supervision of the Project Manager, the Project Coordination Associate will undertake the assigned duties. The Project Coordination Associate will not supervise any other personnel.

Competencies

Core Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details,

delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem

solver, makes improvements

Learn Continuously:

LEVEL 1: Openminded and curious, shares knowledge, learns from

mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty,

is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of

adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others,

forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias,

confront discrimination

Cross-Functional & Technical competencies:

Thematic Area Name

Definition

Business Development

Knowledge Generation

Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.

Business Management Risk Management

Identify and organize action around reducing, mitigating and proactively managing risks
Business Management
Communication

Communicate in a clear, concise, and unambiguous manner both through written and verbal communication, to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media, and other appropriate channels

Business Management

Monitoring & Evaluation

Ability to systematically monitor results of strategies, programmes, and activities to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.

Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmarks, keeping in mind the needs and concerns of the client, current and upcoming.

Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools.

Ability to make an independent judgment based on set criteria and benchmarks. Ability to anticipate the client's upcoming needs and concerns.

External Relations &Advocacy Relationship management Ability to engage with a wide range of public and private partners, build, sustain, and/or strengthen working relations, trust, and mutual understanding Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. 2030 Agenda: Engagement & Effectiveness

Crisis Management / Country Management

Support

Resilience-based programming

Required Skills and Experience:

Min. Education requirements

• Secondary education is required. Or
• University Degree in (bachelor’s degree) in Education, Social Sciences, Business Administration, International Relations, or related field will be given due consideration, but it is not a requirement.