Project Associate, Immigration and Border Governance (IBG)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The Immigration and Border Governance (IBG) Unit at IOM Egypt supports relevant Governmental authorities in enhancing their capacities to manage borders efficiently in a coordinated and integrated way. Current and upcoming interventions include extensive trainings, equipment and infrastructure provision programme for different Ministries including Ministry of Defense, Ministry of Interior, Ministry of Transportation and Ministry of Finance, Ministry of Foreign Affairs, International Cooperation, and Egyptian Expatriates, Ministry of Civil Aviation relevant departments mandated with border management in Egypt on various technical topics, policy support, initiatives related to International Migration Law (IML), rule of law, rights-based border management, Integrated Border Management (IBM), Humanitarian Border Management (HBM), maritime law and SAR (Search and Rescue), countering-cross border crime, development and trade, legal identity (migrant registration, biometrics, travel document standards) and cross border cooperation with neighboring countries in the above domains including implementation of international agreements in support of humane and orderly migration.

Under the overall supervision of the Project Officer- Immigration and Border Governance (IBG) and direct supervision of the National Project Officer (IBG), the incumbent will provide administrative support to the implementation of IBG projects in IOM Egypt related to maritime security, integrated border management (IBM), border control and trade and development, and international cooperation in these areas.

Responsibilities

1. Assist in the implementation of assessments, capacity building activities, including support with training materials under the IBG Programme.

2. Support the organization of training, study tours, internships, on-the-job-mentoring, workshops and roundtables related to the project.

3. Contribute to the development and standardization of templates (reports, questionnaires, surveys, profiles, application, feedback and interviewing forms and others) related to the IBG Programme.

4. Provide routine information on the Programme as requested; draft minutes of meetings, correspondence, reports (external and internal) and other written materials/documents related to the Programme activities and deliverables.

5. Assist in monitoring the implementation of Programme activities and updating the team workplan accordingly.

6. Support the coordination of off-site training, workshops, meetings and other Programme-related activities in terms of logistical and administrative support.

7. Carry out data collection and entry for capacity building activities and of relevant beneficiary data, in line with IOM’s Data Protection Principles.

8. Provide support with informal translation of correspondence and other materials from Arabic into English, and vice-versa and assist with interpretation.

9. Respond to general information requests and inquiries; set up and maintain files/records.

10. Undertake of duty of travel in relation to project activities, monitoring and liaison with counterparts.

11. Perform such other duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience; or
• High school diploma with five years of relevant experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Previous experience in an international, humanitarian and/or development organization is an advantage.
• Experience in organizing trainings, workshops, meetings and other capacity-building activities.
• Familiarity with border management, trade facilitation, customs functions or related areas is an advantage.
• Experience supporting the development of training plans, standard operating procedures and detailed instructions.
• Experience supporting donor-funded projects, including administrative and financial processes, with IOM, a UN agency or another international organization is an advantage.
• Demonstrated ability to prioritize tasks, meet deadlines, and adapt to changing operational requirements.

Skills

• Knowledge of the broad range of migration-related subject areas dealt with by the Organization.
• Knowledge of the UN system.
• Knowledge of border and migration management concepts in relation to the Egyptian context.
• Excellent writing and communication skills in Arabic and English with the ability to draft clearly and concisely.
• High level of computer literacy.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Arabic is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based, will be eligible for consideration. The initial contract issued may be for a duration shorter than one year, in order to align with the work permit expiry date.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies