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Requires English and Ukrainian fluency, digital literacy, and Microsoft Office proficiency. Duties include research, correspondence drafting, document preparation, and using ERP software.
Last checked: 4 hours ago
Closing date: Monday, 10 August 2026
Country: Global
Duty station: OSCE
Contract type: Local Contracted
Grade: G5
Open to: Internationals
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Background:
The OSCE Support Programme for Ukraine (SPU) has been established in order to continue supporting the Ukrainian Government’s reform efforts and mitigating the increased risks to civilians caused by the war against the country. The objective of the SPU - and therefore of all its projects - is to support Ukraine across all three OSCE dimensions on the government’s reform efforts and on the evolving risks to civilians caused by the war, thus ensuring that the OSCE’s work conducted over the past three decades and in the future, continues to impact positively the institutions and people of Ukraine and that Ukraine’s comprehensive security is enhanced in line with the OSCE commitments.
This vacancy notice is intended to expand the roster of qualified candidates for the position of Project Assistant (G5) within the Rule of Law and Human Rights Component of the OSCE Support Programme for Ukraine (SPU). Detailed information regarding the start date and contract duration will be provided at a later stage. The SPU is planned to run until 31 December 2028.
Please note that the post is located in Kyiv, Ukraine. Alternative working arrangements are provisionally in place.
Tasks and Responsibilities:
The Project Assistant reports to the Senior Project Associate (G7), while the Associate Programme Co-ordination Officer (P2), acts as the second-level supervisor. The Project Assistant is tasked with the following:
1. Drafting routine and non-routine correspondence (both on administrative and substantive project matters), working documents and background material pertaining to issues addressed through project activities, including concept notes and sections of project reports and briefing papers; putting documents into adequate style, language and format, and proofreading documents and editing texts for accuracy, grammar, punctuation and style in accordance with standard practices.
2. Assisting in the development and timely implementation of project activities by liaising with counterparts and facilitating their participation, by coordinating and supporting administrative issues, assisting in follow-up with partners and stakeholders on planning, monitoring and reporting activities, drafting terms of reference for the employment of consultants and implementing partners.
3. Performing all administrative tasks such as schedules and arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material.
4. Undertaking computer based searches; collating, selecting and interpreting information necessary for the development of project activities and events; assisting in the preparation of papers and presentations by extracting/summarizing statistics, development of the outreach events; drafting spot reports on specific issues related to project activities for the use of the Programme, including interim and final reports for submission to the donor, project evaluation reports and briefing papers on project implementation, project periodic activity reports.
5. Preparing requests/documents, e.g. requisitions, travel requests/authorizations, terms of references, specifications, etc.; using ERP, initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations requests/claims and dealing with all related inquiries;
6. Keeping track of pending matters and following up with other units on deadlines, as well as on budget and expenditure for specific project outcomes, outputs and/or activities, giving estimates of costs for individual project activities and proposing budgetary and/or expenditure adjustments and improvements to supervisor.
Necessary Qualifications:
Remuneration Package:
Monthly remuneration, subject to social security deductions, is EUR 1,628 as per the relevant OSCE salary scale. The salary payment is effected in EUR. Social benefits will include participation in Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that OSCE appointments are subject to medical clearance.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
Additional Information
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