Project Analyst PRR (Open to internal and external applicants)

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Development Programme works in about 170 countries and territories, helping Governments achieve their own development solutions to achieve the eradication of poverty, and the reduction of inequalities and exclusion. On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.” Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.

On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.” Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.

The UNDP Multi-Country Office for Barbados and the Eastern Caribbean is structured into three thematic programme clusters: 1) Poverty & Governance (P&G), 2) Nature Climate Energy 3) Prevention, Recovery & Resilience (PRR). The PRR Programme Cluster engages in the identification and development of multi country portfolio with a range of partners. The PRR portfolio is responsible for Crisis Management and engages extensively with several of UNDP’s regional and thematic hubs, including the Crisis Bureau and the SOFF Secretariat. The PRR Programme supports MCO countries programmes in Multi Hazard Risk Reduction; Crisis Response; Disaster Recovery; Anticipatory Planning and Early Warning Systems related directly to global and regional multi-lateral agreements including the Sendai Framework, EW4ALL Initiative, SDGs and Climate related agreements.

The PPR Cluster is also the technical focal point for immediate response and post disaster recovery actions in accordance with UNDP Crisis Offer following a hazard impact. The PRR Cluster also supports simulation exercises for the MCO BCP and is a leading member of critical UN and Interagency groupings including UNETT: UNDP co leads the early Recovery Sector with CDEMA; the CDPG grouping which forms part of the CDEMA Regional Response Mechanism for disaster preparedness and response as well as the UN Network on Migration.

Duties and Responsibilities

The Project Analyst supports project implementation through coordination and management of various strategic and high impact projects, as well as supporting inception of new projects and onboarding of new project teams. The Project Analyst assumes full responsibility to manage and implement effectively and efficiently all project activities and resources (human, financial, physical /material assets, etc) under all components of the assigned projects in order to meet expected results. The Project Analyst is responsible for the day-to-day management and decision-making for the assigned projects and will provide high level administrative guidance to other projects within the PRR cluster.

1) Project Management and Coordination, including Monitoring & Evaluation for all assigned projects.

• Undertake responsibility for delivery of project outputs and implementation of project activities guided by the overall project objectives and results framework, applying project management best practices.
• Deliver project outputs on agreed schedule and budget, maintain tracking of actual implementation timelines and expenditure against planned schedules and budgets.
• Assess, monitor, and manage project risks, maintain a project risk log, and update project governance bodies accordingly.
• Coordinate project monitoring, evaluation and reporting, including monitoring progress and results against planned timelines and the project results framework.
• Follow UNDP project implementation processes and procedures for planning / projection, record keeping, reporting, and compliance, and any others as may be applicable.
• Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project)
• Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries.
• Coordinate project closure and HACT activities.
• Coordinate the procurement of goods and services and recruitment of personnel as required, including preparation procurement or recruitment plans, terms of references (TORs) and specifications, evaluation of offers, and the oversight of work and management of contracts and agreements as per UNDP Policies
• Coordinate the delegation of packages of work to Responsible Parties for implementation if/as required or agreed, including the oversight of work and management of contracts as per UNDP Policies.
• Coordinate and implement stakeholder engagement, communications, and/or visibility strategy(ies) in alignment with the approved project agreement and approved work plans, and in collaboration with project partners.
• Coordinate with MCO Operations and supporting functions (Procurement, Human Resources, Finance, ICT, Communications, etc.) as required for effective implementation.
• Maintain relationships and liaise with counterparts and focal points with the donor, beneficiary governments, regional institutions partners.

For the W4R project additionally,

• Monitor project expenditures and commitments against approved budgets and work plans; provide finance-related information, recommend corrective actions, and draft correspondence on financial, operational, and budgetary matters.
• Collect, analyze, and manage project data to support monitoring, evaluation, audits, and implementation of the project M&E framework.
• Prepare and consolidate project reports in line with UNDP monitoring and reporting requirements and donor guidelines.
• Support stakeholder engagement, communications, and visibility, including maintaining partner databases, coordinating with the communications team, and facilitating information sharing with partners and beneficiaries.
• Contribute to knowledge management, capacity building, gender mainstreaming, and resource mobilization, including supporting training activities, documenting lessons learned, and identifying opportunities for partnerships and funding.

2) Support development and inception of new projects.

• Support the development of project documents and project due diligence, assessment, and assurance.
• Support set-up of new projects in UNDP digital platforms for Enterprise Resource Planning/Management, Document storage/management etc.
• Support recruitment and onboarding of new project personnel where relevant.
• Support inception phase implementation where needed, e.g inception workshops, early phase activities

3) Establish partnerships and open channels of communication.

• Develop and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national stakeholders, and beneficiaries to support key objectives and ensure inclusive implementation and participation of key stakeholders in assigned portfolio.
• Develop and maintain stakeholder mapping and analysis to identify stakeholder needs and how best to leverage their participation and/or strengthen their engagement. Prepare substantive briefs on possible areas of cooperation and opportunities for joint initiatives. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies.
• Provide technical support to the implementing partners and act as a liaison between UNDP and the partners.
• Support resource mobilization efforts and project development.

4) Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).

• Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia.
• Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.
• Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
• Promote advocacy on development trends and opportunities to collaborate in coordination with the project
  partners, stakeholders, and UNDP communications staff.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Analyst will report to Cluster Lead for Prevention, Resilience and Recovery (PRR) under the overall guidance of the Deputy Resident Representative (DRR). The Project Analyst will work closely with other programme personnel and project teams under the PRR Programme Cluster, with support from wider MCO Operations functions (Finance, Procurement, Human Recourses, ICT, Communications).

Competencies

Core Competencies

• ACHIEVE RESULTS - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• THINK INNOVATEVELY - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• LEARN CONTINUOUSLY - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• ADAPT WITH AGILITY - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• ACT WITH DETERMINATION - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• ENGAGE AND PARTNER - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• ENABLE DIVERSITY AND INCLUSION - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional Competencies

• BUSINESS DIRECTION AND STRATEGY
  • STRATEGIC THINKING: Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
  • SYSTEMS THINKING: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• BUSINESS MANAGEMENT
  • RESULTS-BASED MANAGEMENT: Ability to manage the implementation of strategies, programmes, and projects with a focus on improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools.
  • COMMUNICATION: Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
  • PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Technical Competencies

• 2030 AGENDA: PLANET
  • CLIMATE: Small Island Developing States (SIDS).
• FINANCE
  • FINANCIAL PLANNING AND BUDGETING: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals including through planning, budgeting, forecasting, analyzing and reporting.

Required Skills and Experience

Education:

• An advanced university degree (master’s degree or equivalent) in Environment or Climate related Science or Management, Disaster management/Recovery Engineering, Innovation, International Development/ Relations, Business Administration / Management, Project Management or other related/relevant field is required. Or
• A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Applicants with master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in supporting the management, coordination, and administration of sustainable development projects.

Additional desirable criteria:

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages is an asset.
• Experience in project management with a results-based management approach, budget management and financial reporting is an asset.
• Experience in Environment and Disaster Recovery projects and associated tools and processes is an asset. Demonstrated experience working in a regional/multi-country setting, engaging multiple governments, regional entities, partners and stakeholders is desirable.
• Experience in GEF and GCF projects and processes is an asset.
• Experience with UNDP Enterprise Resources Planning (ERP) system, Quantum, and related systems (UNAll, PIMs, etc.) would be an asset.
• Previous professional experience working in the UN system, especially inter-agency or inter-office coordination desirable.

Languages:

• Fluency in English is required.

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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