Project Analyst, NPSA-8, DS - Kyiv, National Position

Background

In April 2024, UNDP launched a 5-years Green Energy Recovery Programme in Ukraine, which is an integrated initiative designed to diversify the country's energy mix and address the impact of the war on its outdated energy systems. Developed through extensive consultations with the Government of Ukraine, local and regional authorities, the Programme aims to respond urgently to targeted attacks on the energy sector and support its green energy recovery.

The Programme supports the National Energy Strategy of Ukraine, contributing to energy security and independence, promoting a green recovery and transition of the energy sector, and facilitating further synchronization with the EU energy markets. This effort builds on UNDP’s engagement in energy system reconstruction and recovery, leveraging partnerships and lessons learned from the “Winterization Support to Ukraine” project.

Aligned with the UN Ukraine Transitional Framework 2023 and UN Winterization plans, UNDP is providing immediate support to national and local governments to repair energy infrastructure, ensuring critical services to war-affected populations. The Programme focuses on distributing generation sources, decentralizing the power system, and increasing the share of renewable energy sources to reduce reliance on coal generation and reduce CO2 emissions.

The Programme will enhance access to energy from decentralized renewable sources, foster economic empowerment, and improve public governance in the energy sector. These outputs will contribute to Ukraine’s nationally determined contributions (NDCs) towards the Paris Agreement, aimed at reducing global greenhouse gas emissions.

Sustainable energy solutions will be introduced through pilot projects, aligned with the UNDP nexus approach to risk reduction and resilience enhancement in war-affected communities. By boosting energy supply and decentralizing the energy system, the Programme aims to reduce reliance on humanitarian aid for essential services in these areas.

In this context, UNDP is recruiting the Project Analyst, who will be responsible for the overall support of implementation of the Green Energy Recovery Programme in Ukraine and other related outputs related in the portfolio, performing a variety of standard operational services within the project’s frameworks ensuring high quality and accuracy of work.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.

Duties and Responsibilities

Provide Project Management Support

• Support preparation, implementation and regular revision of annual work plans, monitoring and reporting plans and other documents;
• Support in performing of the project budget management, including planning, monitoring and controlling project resources; ensure that disbursements are achieved as per the work plans
• Ensure appropriate recording and accounting documentation as required by UNDP and support in the preparation required financial reports;
• Ensure project compliance with UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures;
• Support preparation and follow-up of Project Board meetings, coordination meetings and other project management processes, including tracking of decisions and agreed actions;

Monitoring, evaluation, and reporting

• Facilitate collection, analysis and interpretation of sector-specific data on the delivered technical assistance;
• Contribute to preparation of project documentation, including donor reports, concept notes, project revisions, amendments, no-cost/cost extension requests, briefs, presentations and Project Board documentation;
• Facilitate project audit activities;
• Consolidate lessons learned and recommendations from the completed evaluations to ensure continuous learning and implementation of best practices by UNDP in the design of interventions;
• Monitor donor agreement timelines, expiration dates and reporting requirements and support timely preparation and submission of required reports, amendments, extensions and other relevant documentation;
• Consolidate and verify inputs from project teams, technical experts, beneficiaries and partners for preparation of project and programme reporting and other documentation;

Facilitate Knowledge sharing, communication and capacity building

• Maintain regular communication and co-ordinate the activities with the project partners and other stakeholders;
• Facilitate dissemination of project deliverables to the stakeholders for improving performance and contributing to wider learning;
• Capture lessons learned during project implementation;
• Support preparation of briefing materials, background notes and other information materials for meetings with donors, Government counterparts and other project stakeholders.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the direct supervision of the Project Analyst, and the overall guidance of the Programme Manager, the Project Analyst provides ongoing project and administrative assistance support to the project, performing a variety of standard administrative processes ensuring high quality and accuracy of work.

Competencies

Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area Name Definition

Business

Direction &

Strategy

Negotiation and

Influence

Reach an understanding/agreement, persuade others, resolve points of difference, through a dialogue, negotiate mutually acceptable solutions through compromise and creates win-win situations Business Direction & Strategy Effective Decision Making Take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources and take into consideration potential wider implications. Business Management Results-based Management Ability to manage programmes and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools. Business Management

Project

Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve

specific goals

Business Management Risk management Identify and organize action around mitigating and proactively managing risks Finance Budget management Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 2030 Agenda: People Gender Innovation and Gender Equality

Required Skills and Experience

Min. Education requirements

• Advanced university degree (master’s degree or equivalent) in Business Administration, Management, Economics, Finance, Social Sciences or other related fields is required. or
• A first-level university degree (Bachelor`s degree) in the areas mentioned above in combination with additional 2 years of relevant experience will be given due consideration in lieu of master’s degree.

Min. years of relevant work experience

• Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management, monitoring, evaluation and reporting;

Desired Criteria

• Experience with UN/UNDP procedures would be an asset.
• Experience of working in international organizations/projects will be considered as an advantage.
• Experience in developing reports for donors within an international organizational context is an asset.
• Experience in project coordination, including planning, implementation and reporting of projects, would be an asset.
• Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems is an asset.

Required Language(s)

• Fluency in English and Ukrainian is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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