Project Analyst (Home-Based) (Open to internal and external applicants)

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

Independent Evaluation Office of UNDP

The Independent Evaluation Office (IEO) works to enhance the development effectiveness of UNDP. IEO’s work is guided by the UNDP Evaluation Policy and the Norms and Standards of the United Nations Evaluation Group (UNEG). The IEO contributes to UNDP’s organizational accountability and learning by conducting strategic, independent evaluations and setting standards and guidelines on evaluation for the organization.

The IEO has five Workstreams: Country Programme Evaluation; Corporate and Thematic Evaluation, Capacity Development and Decentralized Evaluation; Knowledge and Data Management and Operations and has regionalized its operations since 2023. The IEO has fiduciary responsibilities for the UN Evaluation Group Secretariat, including Travel, Procurement, Human Resources and Finances operational lines.

Scope of Work

Under the supervision of the Chief of Section, Operations, the Project Analyst provides functional support to IEO operational processes, including general administration, procurement and finances. The Project Analyst promotes a client-focused, quality and results-oriented in the Unit.

The Project Analyst works in close collaboration with the operations, programme, and projects staff in the IEO and UNDP HQs to resolve operational-related issues and exchange information when needed and indicated by the Supervisor.

The specific tasks include, but not limited to, the following:

Provides efficient operational support to operationalize IEO’s strategies in conformity with the UNDP policies and procedures

• Contribute to maintaining full compliance of operational processes according to UN/UNDP rules, regulations, policies, and strategies; effectively implement the Internal Control Framework.
• Interaction with the services clusters and Treasury to ensure that payment processes are in accordance with the committed KPIs.
• Support the Supervisor in preparing the reports for external stakeholders
• Support the Finance Associate in preparing and/or presenting reports in the IEO, in collaboration with the rest of the Operational Team
• Backup the Finances Associate to prepare and submit non-PO invoices when needed
• Timely collaborate with the Finance Associate to update the monthly payment distribution datasheet to monitor the annual allocation execution
• Backup the Travel arrangers to support Staff Members with non-travel related F10 submissions.
• The Project Analyst will work as a member of the operations team to support the efficient and effective execution of evaluation activities included in the executive board-approved annual work plan.

Support to regional operational processes

• Contribute to the financial design to support regionalization.
• Support the Finances Associate in preparing the regional budgets for the office and projects and their implementation monitoring.
• Backup the Finances Associate, organizing and inputting budget processes in Quantum when needed.
• Backup the Finances Associate to extract, analyze and take timely corrective actions on PO and non PO invoices with budget check errors and other problems.
• Contribute to the preparation and presentation of reports on Finances in the IEO, in collaboration with the rest of the Operational Tea

Support the UNEG’s Secretariat

• Support UNEG’s Secretariat by designing actions to support the Working Groups operational requests
• Transfer the procurement and HR request to the corresponding Focal points in the IEO’s Operations team
• Prepare, input, monitor, and periodically report on the UNEG Budget to the UNEG Treasurer and Secretariat.
• Prepare, input, and follow up payments instructed by UNEG supporting the UNEG secretariat.
• As Travel arranger, support UNEG requested working missions.
• Liaise with the Operations team to create and support Suppliers working for UNEG.
• Conduct and present data analytics based on UNEG-related information extracted from the ERP.
• Follow up with the UNEG secretariat to process annual contribution agreements.

Provision of logistical and administrative services

• Support the organization of IEO organizational events in terms of payments
• Support IEO in its overall office administration needed including coordination of deliveries,, and office purchase

Facilitation of knowledge-building and knowledge sharing

• Organization of training for the operations, and evaluation staff on finances or other operational areas as needed.
• Contribute to the synthesis of lessons learned and best practices in operational areas, especially in finances, procurement, and personnel support.
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Analyst will be supervised by the Chief of Section, Operations, and will work as a member of the IEO Operational team (OT) and in close collaboration with other IEO sections.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area Name Definition Finance Accounting (general) Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations Finances Budget Management Ability to support budgetary aspect of work planning process, drawing and management of team budgets Procurement Procurement Management The ability to acquire goods, services or works from an outside external source Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Administration & Operations Utilization of corporate credit card Ability to ensure proper use of corporate credit card for official use; knowledge of relevant policy and procedures Communication Communication

Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Direction & Strategy Effective decision making Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications

Minimum Qualifications of the Successful IPSA

Min. Education requirements

• Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, or other relevant areas is required. Or
• A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.

Min. years of relevant work experience

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing operational support to international programs.

Desired skills (in addition to the competencies covered in the Competencies section)

• Experience in using computer and office software packages, web-based data management systems; Microsoft Office Word, Advanced Excel, PowerPoint, TEAMS, SharePoint.
• Experience using ERPs
• Prior operational work experience at UNDP and/or UN Agency
• Demonstrated experience in handling time-bound large projects
• Demonstrated experience in customer service-related areas
• Experience and knowledge of UNDP’s administrative, financial and operations processes, rules and regulations, including procurement

Required Language(s)

• Fluency in English is required.
• Working knowledge of Spanish or French is advantageous

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.