Project Analyst EW4ALL (Open to internal and external applicants)

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.”

Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.

UNDP Barbados and the Eastern Caribbean Multi-Country Office (MCO) aims to create an enabling environment where our national governments have the capacities for inclusive and sustainable human development; meet their regional commitments, and internationally agreed objectives including the SDGs. The MCO focuses on policy and knowledge advisory services that facilitate poverty reduction, improved democratic governance, economic recovery, climate resilience, disaster risk reduction, social inclusion, and human rights. UNDP partners with governments and people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life of everyone. We are on the ground in around 170 countries, to help empower lives and build resilient nations. UNDP’s work in the region continues to evolve and includes three clusters: Nature, Climate and Energy (NCE), Prevention, Recovery and Resilience (PRR), Poverty and Governance (P&G).

Antigua and Barbuda faces an urgent development challenge as a highly climate-vulnerable small island developing state, exposed to a range of climate-induced hazards such as hurricanes, droughts, coastal flooding, and sea level rise. These threats increasingly occur in compounding and cascading ways, amplifying their impacts. The islands’ low-lying geography, reliance on coastal infrastructure, and limited fiscal space further heighten vulnerability, creating a fragile risk environment where a single hazard can cause widespread disruptions with disproportionate consequences for the most vulnerable groups. Yet, the country’s current early warning systems, disaster risk governance, and preparedness capacities remain fragmented, under-resourced, and outdated, constraining its ability to anticipate, prepare for, and respond effectively to these growing risks.

The Early Warning for All (EW4All) initiative responds to this challenge by supporting seven countries — Antigua and Barbuda, Chad, Cambodia, Ecuador, Ethiopia, Fiji, and Somalia — to strengthen resilience through improved Multi-Hazard Early Warning Systems (MHEWS). The programme provides access to global and regional expertise, helping countries address policy gaps, strengthen coordination, develop scientific and technical capacities, and ensure early warnings are effectively translated into local action.

Within this global framework, the Antigua and Barbuda country project will reinforce national MHEWS and lay the foundations for anticipatory action (AA). It will update disaster governance frameworks by modernising legislation, integrating disaster risk reduction (DRR) into sectoral planning, and establishing a national preparedness and response fund. The project will expand risk knowledge through hazard assessments and the creation of a national risk information platform, while strengthening forecasting by upgrading meteorological services, introducing flood guidance systems, and enhancing ocean monitoring and impact-based forecasting. At the same time, public communication systems will be improved through a National Emergency Telecommunication Plan and inclusive communication channels that ensure warnings are accessible, trusted, and actionable. At the community level, preparedness will be deepened through expanded community-based early warning systems, training, scenario planning, and evacuation support.

Local implementation will be led by the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean, which provides oversight across 10 countries in the subregion. In Antigua and Barbuda, a dedicated in-country Project Management Unit will manage day-to-day coordination and engagement with national stakeholders, while benefiting from the MCO’s technical, fiduciary, and administrative support. This arrangement ensures the project remains nationally grounded while leveraging regional capacity for efficient, accountable, and high-quality delivery in line with GCF and UNDP standards.

Duties and Responsibilities

The Project Analyst will lead the project management unit and oversee day-to-day implementation under the guidance of the Project Board (PB) for Antigua and Barbuda. The Project Analyst will be responsible for ensuring that project results are delivered in line with the approved project document, meeting agreed standards of quality, timeframes, and budget. Key duties include preparing annual work plans and budgets for Board approval, as well as quarterly and annual progress reports outlining achievements, challenges, and necessary adjustments. The Project Analyst will manage procurement and recruitment of national and international service providers and specialist expertise in consultation with the Board. Given that the project is implemented in partnership with the Government of Antigua and Barbuda and supported by UNDP, WMO, UNDRR, ITU, and IFRC, the Project Analyst will also play a central role in coordinating the efforts of all partners to ensure coherent and effective delivery. The Project Analyst function will end when the final project terminal evaluation report and other documentation required by the GCF and UNDP has been completed and submitted to UNDP (including operational closure of the project).

The Project Analyst will be responsible for the following key functions:

1. Project Planning and Oversight

• Develop annual work plans, budgets, and targets in line with the Project Document and Board guidance.
• Monitor progress against plans, identify bottlenecks, and propose corrective measures to ensure timely delivery.
• Support the Project Board with regular updates, background materials, and reporting for decision-making.

2. Day-to-Day Project Management

• Lead and supervise the Project Management Unit, setting clear objectives and providing performance guidance.
• Oversee procurement, contracting, and recruitment processes, including drafting TORs and technical specifications.
• Prepare and maintain accurate accounting records in line with UNDP and GCF requirements.
• Ensure the effective and accountable use of project resources in line with GCF/UNDP standards.

3. Implementation and Quality Assurance

• Draft Terms of Reference (TORs), technical specifications, and related documentation to guide procurement and recruitment processes.
• Identify, contract, and supervise consultants, suppliers, and service providers to ensure quality and timely delivery of outputs.
• Coordinate and oversee the timely execution of project activities by the PMU, consultants, and suppliers.
• Monitor the quality of technical outputs, ensuring compliance with approved standards.
• Support oversight of cross-cutting requirements such as the Environmental and Social Management Plan and Gender Action Plan.

4. Coordination and Partnerships

• Serve as the central point of coordination and maintain strong working relationships with project partners at national, state, and community levels, ensuring effective liaison with government counterparts, UN agencies, and other responsible parties involved in implementation.
• Liaise closely with Responsible Parties (Pillar Leads) for the implementation of specific interventions.
• Facilitate the technical advisory panel and ensure effective inputs are integrated into project delivery.

5. Monitoring, Evaluation, and Reporting

• Establish and maintain systems for monitoring progress, risks, and results.
• Prepare quarterly operational and annual progress reports for submission to the Project Board and UNDP.
• Support audits and ensure timely follow-up on recommendations.

6. Communications and Stakeholder Engagement

• Maintain regular communication with Government, national stakeholders, and partners on project progress and emerging issues.
• Support project visibility and communications activities in coordination with UNDP and national partners.
• Act as a focal point for stakeholder feedback and local concerns related to project activities.

7. Knowledge Management and Capacity Building

• Promote knowledge exchange and capacity development with Government counterparts and local stakeholders.
• Document and disseminate lessons learned and best practices within Antigua and Barbuda and, where relevant, across the EW4All programme.
• Facilitate linkages with regional and international platforms to draw on global expertise and share project experiences.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Analyst will report to the Cluster Lead for Prevention, Resilience and Recovery at the UNDP MCO. The rest of the PMU will report to the Project Analyst. Quality Assurance is provided at three levels by: Global – Climate Change Adaptation (CCA) Principal Technical Advisor (PTA); Regional – CCA Regional Technical Advisor (RTA); and MCO – Environmental Focal Point and/or Monitoring and Evaluation Officer.

Competencies

Core Competencies

• ACHIEVE RESULTS - LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• THINK INNOVATEVELY - LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• LEARN CONTINUOUSLY - LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• ADAPT WITH AGILITY - LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• ACT WITH DETERMINATION - LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• ENGAGE AND PARTNER - LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• ENABLE DIVERSITY AND INCLUSION - LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional Competencies

• BUSINESS MANAGEMENT
  • PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
  • PARTNERSHIPS MANAGEMENT: Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
  • RISK MANAGEMENT: Identify and organize action around reducing, mitigating and proactively managing risks.
  • RESOURCE MANAGEMENT: Allocate and use resources in a strategic or tactical way in line with project needs and priorities and principles of accountability and integrity.
  • RESULTS-BASED MANAGEMENT: Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools.

Technical Competencies

• 2030 AGENDA: PLANET
  • DISASTER RISK REDUCTION AND RECOVERY: Early Warning, Anticipation and Preparedness.
• PROCUREMENT
  • STRATEGIC SOURCING: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Required Skills and Experience

Education:

• Advanced University Degree (Master´s degree or equivalent) in Environmental Management, Development Studies, Project Management, Business or Public Sector Administration, International Relations, Political Science, or other relevant discipline is required, or A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.

Experience:

• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project development and management, with focus on planning, monitoring, reporting, and stakeholder and team coordination in international development organization.

Additional desirable criteria:

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
• Project management experience in environmental, climate related disaster risk reduction or related projects in the Caribbean context.
• Previous experience within the UN common system or International/regional development organizations, government or NGO.
• Managerial experience including leading multi-cultural teams.
• Technical experience with early warning systems, emergency telecommunications, disaster risk reduction and management, anticipatory action and climate change adaptation.
• Experience working in a regional setting, engaging multiple regional entities, multiple partners, national and community level stakeholders.
• Demonstrated experience of management of similar climate change adaptation project of similar size (over 5 to 10 million).
• Experience with Enterprise Resource Planning Systems (ERPs) such as Quantum and related systems.
• Experience working in UNDP, UN common system, or international organization.

Languages:

• Fluency in English is required.

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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