Programme Finance Associate-NPSA6

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall supervision of the Women’s Peace and Humanitarian Fund Programme Manager, and with technical guidance from the Operations Manager, the Programme Finance Associate reviews partners' documents and advises on expenditure eligibility for processing liquidations.

The Programme Finance Associate collaborates with the Program and Operations Team as well to ensure timely liquidations and partner advance disbursements, thoroughly reviewing transactions and supporting documents for eligibility in close contact with civil society organizations/responsible parties (RP).

Scope of Work:

1- Administer and monitor Women’s Peace and Humanitarian Fund Budget in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:

• Track the appropriate and timely use of WPHF budget based on project end dates and RP agreements using appropriate monitoring tools;
• Compile information on financial status for WPHF team updates based on team’s and/or management requests;
• Provide inputs and take necessary actions to facilitate timely financial project closure;
• Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds;
• Monitor regularly WPHF transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.

2- Monitor and ensure quality assurance of Women’s Peace and Humanitarian Fund Responsible Parties’ (RP) financial management

• Review RPs’ financial documents to conduct the Risk-Based Capacity Assessments on PGAMS;
• Support RPs to prepare project budgets and instalment schedules;
• Review and provide corrections on RPs’ advance requests, liquidation reports, General Ledger journal entries, and financial supporting documents;
• Follow up on timely financial reporting on advances with RPs;
• Create and monitor relevant Invoices to RPs;
• Ensure budget utilization in line with partner agreement end dates.

3-Support on financial donor reporting:

• Compile Women’s Peace and Humanitarian Fund budget utilization and delivery rates to support financial donor reporting on a regular and timely basis;
• Ensure budget utilization in line with donor agreement end dates.

4- Facilitate knowledge building and knowledge sharing:

• Conduct training and capacity building events and activities for programme team and civil society partners;
• Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge.

5-The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Strong knowledge of financial rules and regulations and accounting principles;
• Strong knowledge and application skills of IT tools and understanding of management systems;
• Strong knowledge of spreadsheet and database packages;
• Ability to review local implementing partners’ financial documents, including advance requests and liquidation reports;
• Ability to administer and execute financial and accounting processes and transactions.

Minimum Qualifications;

Education and Certification:

• Completion of secondary education is required.
• Bachelor's degree in finance or accounting is desirable.
• Specialized national or international certification in accounting and finance is an asset.

Experience:

• At least 6 years of progressively responsible experience in finance is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience on reviewing local implementing partners’ financial documents, including advance requests and liquidation reports
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.

Languages:

• Fluency in English is required.
• Fluency in Arabic is required.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.