Programme Finance and Administrative Assistant

Grade: G5

Vacancy no.: DC/MANILA/GS/2026/07
Publication date: 8 July 2026
Application deadline (midnight local time): 21 July 2026

Job ID: 13731

Department: RO-Asia and the Pacific
Organization Unit: CO-Manila
Location: Manila, Philippines
Contract type: Short-term

Contract duration: 10 months

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in the Philippines.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A 10 month fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 876,102 Philippine pesos yearly.

Introduction

The ILO is launching a project entitled Improving and Resilience in the Fisheries and Aquaculture Supply Chains in Region XII of the Philippines, funded by the Australian Department of Foreign Affairs and Trade (DFAT) under the IPEF Trade and Economic Cooperation (IFTAEC) programme.

The fisheries and aquaculture sector is a major source of employment and economic activity in the region but continues to face significant challenges, including informality, occupational safety and health risks, limited access to social protection and labour market services, weak representation of workers, gender inequalities and increasing vulnerability to climate-related shocks. At the same time, enterprises face growing expectations from international buyers and markets to demonstrate responsible business conduct, respect for labour rights and effective management of environmental and social risks. These challenges have been exacerbated in the wake of the June 2026 earthquake, which disrupted transport networks, infrastructure and the economic activities, highlighting the need for stronger preparedness, business continuity and recovery mechanisms for workers and employers in the supply chains. Through collaboration with government agencies, employers' and workers' organizations and other key stakeholders in Region XII, the project will promote, the recovery and building back of resilient and rights-based supply chains in line with international labour standards and the objectives of the IPEF Supply Chain Agreement.

Reporting lines:

The Programme and Administrative Assistant will report directly to the Project Officer, both under the supervision of the National Project Coordinator from Responsible, Inclusive and Sustainable Supply Chains and will receive guidance from the Director of ILO Country Office for the Philippines (CO-Manila).

The Programme and Administrative Assistant will also receive support from the Regional Coordinator for Supply Chains and who will all report to the Director of ILO CO-Manila and he/she will and will work in close collaboration with other project team members from the project in ILO CO-Manila as well as in other ILO offices as necessary.

Description of Duties

1. Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.

2. Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.

3. Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.

4. Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.

5. Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.

6. Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.

7. Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.

8. Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.

9. Calculate and compile cost estimates and participate in budget analysis and forecasts as required.

10. Perform other relevant duties as assigned by the Project Officer, National Project Coordinator, Regional Coordinator and/or the Director of CO-Manila.

Required qualifications

Education

Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.

Experience

At least five years of progressively responsible technical, financial and administrative work, and some training in administrative field. Familiarity with UN/ILO administrative and financial procedures constitutes as advantage.

Languages

Excellent command of English and an official national language of the duty station.

Competencies

• Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
• Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Good analytical skills.
• Ability to reason and make sound judgements.
• Ability to maintain financial records and prepare accounting reports and statements.
• Demonstrate responsible behaviour and ability to pay attention to detail.
• Ability to deal with confidential matters with discretion.
• Display high standards of ethical conduct.
• Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS).
• Ability to evaluate correspondence and inquiries for best course of action.
• Ability to respond to work related inquiries in an appropriate manner.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Ability to communicate effectively both orally and in writing.
• Ability to work on own initiative as well as a member of a team.
• Organizational skills.
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.