Programme Coordinator

Result of Service

The consultant shall duly and timely perform his/her obligations, under these Terms of Reference, and will work in close collaboration with the UN-Habitat’s operational and technical teams.

Work Location

Rio de Janeiro (RJ), Brazil

Expected duration

One (1) Month

Duties and Responsibilities

Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan, and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis on developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. In order to properly implement the projects in Brazil, the office in Rio de Janeiro is looking for a Programme Coordinator to ensure good execution of the work programme and portfolio. Report to UN-Habitat Manager The Programme Coordinator reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The Programme Coordinator will support the implementation of the work programme and portfolio, with the following responsibilities: 1. Coordinate the Programme • Coordinate the overall Programme/Portfolio work plan development and implementation according to programme documents and signed agreement. • Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports and expenditures status reports to the UN-Habitat’s office in Rio de Janeiro. • Ensure project implementation as per the work plan and with support from project staff: a. Develop inception report, detailed work plan of the project; b. Prepare Terms of Reference and develop detailed scope of services for projects’ outputs so that these provide prospective contractors/consultants with an accurate picture of what is expected of them. • Establish systems for project planning, implementation and monitoring, in collaboration with partners. • Anticipate and mitigate risks to projects, including relevant challenges or omissions and other situations that may affect development and implementation of the project. • Provide information for the systematization and exchange of successful practices and experiences with other offices in the region and with headquarters divisions. • Ensure that the technical activities are aligned with the quality expectations of the Agency and the counterparts. • Provide technical support on how to localize and give shape to international agreements and frameworks, such as the Agenda 2030 for the Sustainable Development, the New Urban Agenda, presenting ideas on how to implement these agendas in the territories. • Record and maintain documents on relevant Programme activities, issues, and risks. 2. Guide coordination with state and local partners (and other stakeholders) • Coordinate relationships with state and local partners to support implementation and expansion of the Programme/Portfolio, raise potential problems and suggest solutions. • Ensure an effective and efficient communication with counterparts and local partners, such as local governments (several Secretariats), civil society organizations, Universities, private sector, etc. • Work closely with relevant governmental departments and other stakeholders to ensure smooth and coordinated delivery of substantive inputs, tools or technical advice required. • Identify capacity building needs and support partners through technical assistance, mentoring, training and capacity development initiatives, as needed. 3. Coordinate the monitoring and reporting • Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages. • Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring activities. • Draft and provide inputs to annual and quarterly reports. 4. Advocate and facilitate knowledge building, management and communication • Document the programme implementation process and products. • Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme. • Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products. • Attend to meetings and conferences promoted by partners in order to strengthen the project’s position and presence in the territories. • Undertake any other duties and responsibilities within the incumbent’s expertise that can be reasonably expected to help maximize the efficiency and the effectiveness of UN-Habitat’s response to urban development issues. • Perform other duties which may be requested by the supervisors. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The consultant shall be paid a monthly allowance, upon presentation and approval by the Head of Brazil Office of monthly activities’ report.

Qualifications/special skills

Education Required: • Bachelor’s degree in Public Administration, International Relations, Social Sciences, Architecture and Urbanism, Law, Geography or related fields is required. • Postgraduate degree (Lato Sensu or Stricto Sensu) in Public Administration, Education, Economics, Social Sciences, Political Science, Law, International Relations or related fields is required, or additional four (4) years of relevant experience to the post, beyond the requirement. Work experience • Minimum seven (7) years of professional experience in project/programme management on development or urban related themes is required. • Professional experience on themes related to public policies, slums, data analysis and information, social and urban development, articulation and coordination of stakeholders on implementation of policies and projects in Brazil is required. • Professional experience on team’s management is required. • Professional experience on participatory workshops elaboration and guidance is desirable. • Previous experience within the UN System is desirable. Skills • Good computer skills in Windows, Word, Excel, Outlook and Web search engines are required. • Good handling of technological tools and use of softwares and online platforms is required. • Good knowledge on project management methodologies is desirable. • Good command of geographical information systems (GIS) software such as QGIS or ArcGIS and/or programming languages such as R or Python is desirable. Competencies • Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development. • Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines. • Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences. • Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments. Knowledge Management • The person must know the processes, procedures, and norms of UN-Habitat, to guarantee an adequate quality of the activities described above, following the standards of the organization. • The person will propose formats and procedures that allow the efficient implementation of the activities related to the project development. • The person must know the file of the Office, work with it, and ensure its proper maintenance, accessibility for all staff, and due updating. • The person will prepare databases related to the project running. • The person will make sure that all relevant technical information will be adequately shared with the correspondent staff. • The person will ensure that all produced material will be fit-for-purpose and delivered, in an organized way, for posterior consultation and use of the Agency. • The person will only share the information produced with the team agency, assuring the privacy of the content.

Languages

• English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office. • For the post advertised, fluency in Portuguese and English is required. Working knowledge of Spanish is desirable.

Additional Information

Travel details: Applicable. The consultant must be available to travel to the places related to the activities in the country, if requested by the Head of Brazil Office. Missions will be coordinated and financed by UN-Habitat, according to the United Nations travel rules and guidelines. Remuneration LICA 4 UNOPS Salary Scale. Notes Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply.  The extension of this contract is subject to availability of funds and/or performance. Any contract extension is not automatic.   It is required for all the curricular information to be inserted in the system, which may take a few hours. Only complete applications in English will be considered.    All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.  Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira:    • Cover memo (maximum 1 page)  • Educational Background (incl. dates)  • Professional Experience (assignments, tasks, achievements, duration by years/ months)  • Expertise and preferences regarding location of potential assignments  • Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships, part-time and voluntary work count as 50%. In addition to it, note experience not relevant to the position will not be considered.   All applications should be submitted to: Inspira    UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning people or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.