Program Officer II - Health Programs

Job Summary:

This Program Officer II (PO II) position supports several global health projects funded by the U.S. Government and other donors across a portfolio of countries within a geographic region. The projects span a range of technical focus areas, including HIV, global health security and outbreak response, maternal and child health, and malaria. The Program Officer II provides programmatic management, operational coordination, and administrative support across a portfolio of 2-5 countries and/or project components for multiple projects. The PO II works closely with country teams, technical staff, and U.S.-based project leadership to support project start-up, implementation, monitoring, reporting, and compliance. This role involves preparing detailed reports, managing budgets for project components, and optimizing resource use. The Program Officer II also develops sub award packages, and monitors sub-awardees to ensure compliance, identifies risks, and develops mitigation strategies within their project areas.

Accountabilities:

Programmatic Management Support:

• Coordinates specific components of projects, supports planning and implementation

• Contributes to detailed planning, develops plans for specific project components

• Manages tasks related to specific project areas, ensures timely completion

• Prepares detailed reports, documents project activities, and tracks progress

• Communicates with stakeholders on specific project aspects, provides regular updates

• Coordinates small teams or work groups within project, ensuring collaboration

• Provides support to project management, delivers presentations, and leads meetings.

• Research and provides inputs for project design by supporting other team members.

• Synthesizes existing information and data into an overarching summary of progress on key project activities.

• Tracks trends in the project area and collects more sophisticated data.

• May conduct new hire onboarding on department procedures and administrative processes.

• Participates in external events related to project and/or technical area.

• May serve as a mentor to other team members.

• Monitors compliance with project policies and procedures within specific areas

• Identifies risk within specific project areas, proposes mitigation strategies

Programmatic Administration:

• Assist in ensuring project SharePoint site is used appropriately by project team.

• Liaises with the funder by supporting administrative task and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.

• Monitors subawardees for specific project components, ensures compliance with terms.

Finance Support:

• Supports the management of the budget for specific project components, optimizes resource use

• Reads and interprets budget to understand tracking and suggest budget items/approach for tasks

• In collaboration with Financial Analyst/Manager, reviews expense reports, invoices, and purchase orders prior to project and finance management approval and collaborates with field office on financial transparency on purchase orders input into country office finance system of record to ensure purchases align with workplans and budgeted activities

• Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval

• Manages the pre-award assessment process

• Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning

Applied Knowledge & Skills:

• Full understanding of project/project management concepts and practices.

• Basic knowledge of the technical area of the project.

• Task level knowledge.

• Working knowledge of concepts, practices, and procedures with project design.

• Excellent oral and written communication skills in English required.

• Strong and demonstrated project/project management skills.

• Ability to problem solve and implement corrective action as needed.

• Ability to prepare reports and provide information to management in a timely matter.

• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.

• Must be able to read, write, and speak fluent English, Proficiency in French or Spanish preferred.

Education: ** *

• Bachelor's Degree or its International Equivalent

• Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or Related Fields.

• Project management certification preferred.

Experience: ** *

• Typically requires a minimum of 4+ years of relevant experience with project management principles and practices.

• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.

• Experience managing and/or supporting complex USG contract/acquisition mechanisms strongly preferred.

• International or Domestic (US) Program Development or Program management preferred.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% - 25%

The expected US-based hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US-based hiring salary range: USD 65,000 - 75,000 annually

International hiring ranges will differ based on location

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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