Procurement Officer (Monitoring And Compliance)

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Procurement Service provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it establishes the overall procurement strategy and provides policy and operational support to ensure that the Organization procures goods, works and services based on Best Value for Money principles.

The position is located in the Procurement Service (CSLP) in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

Reporting Lines

The Procurement Officer (Monitoring and Compliance) reports to the Head of the Monitoring and Compliance Unit in the Procurement Service, CSLP.

Technical Focus

Monitoring and compliance, procurement, data analytics.

Key Results

Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement.

Key Functions

• Supports monitoring through analysis of reports. Identifies variances and/or compliance issues and makes recommendations.

• Participates in the development of improved work methods and procedures.

• Collaborates in the development of training tools and materials and the organization of training workshops/seminars etc.

• Participates in special project/work teams.

• Drafts tender documents, contracts, purchase orders and general correspondence.

• Reviews the technical and financial offers; participates in meetings with stakeholders as necessary.

• Responds to requests for assistance during tendering process from managers and staff at headquarters and the Decentralized Offices, makes recommendation on best course of action and approves obligations as per delegated level of authority.

• Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.

• Participates in the market and suppliers research.

• Performs other duties as required.

Specific Functions

• Assists in the delivery of capacity development programmes and monitors completion of procurement training programmes for purpose of Decentralized Offices' delegation of authority or access to Enterprise Resource Planning (ERP) through mandatory procurement training.
• Assists in the response and follow-up to auditing of procurement activities to ensure recommendations are addressed in a timely manner to ensure adherence to compliance framework; liaises with stakeholders.
• Supports the procurement monitoring function as part of the second line of defense; liaises with procurement officers at country and regional level as appropriate.
• Supports the Procurement Service communication activities; ensures accuracy, relevance and impact of communication to internal and external stakeholders.
• Oversees secretariat function for procurement related committees such as headquarters Procurement Committee and Vendor Sanctions Committee.
• Perform other related duties as required.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

· Advanced university degree (Master’s degree or equivalent) in law, business/public administration, finance, economics, commerce or a related field and three years of relevant experience in procurement-related activities; OR

· A first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, five years of work experience in procurement-related activities; and completion of professional qualification from an internationally recognized body such as CIPS Level 2/3/4, MCIPS, FCIPS or other UN-wide recognized certifications.

· Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

· Work experience in more than one location or area of work, particularly in field positions.

· Extent and relevance of experience in the field of the Corporate Environmental Responsibility.

· Demonstrated knowledge of procurement and contract-related issues including reviewing, preparing and drafting contractual instruments.

· Demonstrated ability to prepare complex reports, including data visualization, using large data sets and statistical analysis.

· Intermediate proficiency in data management and reporting tools, including Microsoft Excel, Power BI, Microsoft Lists, and Oracle iMIS.

· Working knowledge (proficiency - level C) of French and/or Spanish is considered an asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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GENERAL INFORMATION

• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem.org/cp/default.asp
Other benefits, subject to eligibility, include:
• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.
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HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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