Procurement Officer

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

This role sits within the IFRC Country Cluster Delegation (CCD) based in Jakarta, Indonesia, covering the five countries of Brunei Darussalam, Indonesia, Malaysia, Singapore and Timor-Leste.

Job Purpose

The purpose of the Procurement Officer position is to manage and support the procurement of goods, works, and services required by the office in Indonesia and Timor Leste, including complex procurement processes, while ensuring compliance with IFRC's fundamental principles and procurement procedures.

Job Duties and Responsibilities

• Conduct procurement processes for IFRC CCD Indonesia and Timor Leste, including complex procurement (procurement with value above CHF 50,000) with ERP or without ERP as required and as specified by IFRC procurement guidelines, as well as under the technical guidance of GHS & SCM AP
• Process end to end procurement of goods and services, obtaining quotations, preparing comparative bid analysis (CBA), Prepare Minutes of Meeting (for sealed tender), making recommendations for selecting the suitable suppliers/service providers and request Technical Approval to GHS & SCM AP (if required). Also to arrange and maintain the delivery in a timely and cost-effective manner by coordinating with the suppliers, service provider and other relevant stakeholders regarding the delivery, reception of goods or service to ensure all deliverables meet with requirement and IFRC standards and keep all parties informed of any changes.
• Conducted vendor site visit for vendor verification, sample review, etc. / Field Procurement process if needed as per IFRC procurement guidelines
• Provide advice or consultation for Malaysia Red Cross (MRC) related to their Procurement Guideline, Policy or Procedure if needed.
• Provide advice and support to colleagues on a procurement related matter or requiring guidance for raising Purchase Requisition in ERP or Smart Office (SO).

Job Duties and Responsibilities (continued)

• Ensure compliance with the IFRC Code of Conduct and Fraud and Corruption Prevention and Control Policy when discharging duties under this role.
• Maintain professional relationship with suppliers and other stakeholders; including the relationship with PMI staff to improve better rapport in supporting procurement process
• Perform other duties as may be assigned by the line manager.

Education

• University degree in relevant field.
• Relevant qualification/technical training (or equivalent experience) would be preferred

Experience

• 4 - 6 years of experience with minimum of 2 years working in the area of expertise
• Experience supporting local procurement processes and supplier management
• Experience maintaining procurement records and documentation
• Experience of working with the Red Cross / Red Crescent is preferred
• Experience working with humanitarian organizations, NGOs, development agencies or international organizations is preferred

Knowledge, Skills and Languages

• Knowledge of procurement and supply chain management principles
• Understanding of compliance, accountability and internal control requirements
• Ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office applications, particularly Excel
• Fluent spoken and written English

Competencies, Values and Comments

Values: Respect for diversity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.

In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 30 July 2026.

Important Note:

• Range of Salary for this position start from IDR 14.234.000 – IDR 18.051.000
• Please note that the selected candidate will be hired through a national contract under Indonesia labor law
• The incumbent is responsible for abiding by Federation policies, procedures, plans and the applicable laws
• Applications received after the closing date will not be considered
• Only those candidates shortlisted for interviews will be notified