Procurement and Supply Chain Advisor for Malaria

Job Summary:

The Procurement and Supply Chain Advisor will provide technical support to the National Center for Parasitology, Entomology and Malaria Control (CNM) Pharmacy Unit and the Central Medical Store, working closely with FHI 360 teams and the U.S. Embassy in Cambodia to strengthen malaria commodity procurement and supply chain management. The Advisor will also collaborate with other stakeholders to improve procurement and supply management systems, including site monitoring, quantification, procurement, warehousing, inventory management, and distribution in elimination and prevention of reestablishment settings. The Advisor will also be engaging in strategic and technical proposal development, in activity planning and monitoring the implementation, ensuring adequate supply of the needed commodities with realistic target, allocation, and timely reallocation through a mobilization at the operational levels.

Accountabilities:

The Procurement and Supply Chain Advisor will be responsible for the following duties and responsibilities:

Supply Chain Management and Strengthening:

• Coordinate and support the procurement and delivery of lifesaving health commodities funded by the U.S. Government to target populations at national and sub-national levels. Given the importance of commodities during the transition and transfer of ownership to the Ministry of Health (MOH)/CNM, a successful handover of in-country procurement support tasks is critical.

• Create and manage requisition orders, including the processes required to obtain approvals.
• Oversee procurement lead times and alignment with approved supply plans.
• Support importation, duty waivers, and regulatory processing, including import permits, duty waiver applications, shipment coordination, customs clearance, and delivery from ports of entry to central warehouses.

• Support MOH/CNM on forecasting, quantification, and supply planning to identify commodity needs, address supply gaps, and ensure sufficient availability of malaria commodities to sustain elimination gains and support Prevention of Re-establishment (POR) activities.
• Support MOH/CNM in developing and implementing strategies for the effective distribution of malaria commodities and preventive tools, particularly in high-risk and border areas.
• Provide technical support on how to distribute commodities and target border areas, especially provinces along the Cambodia-Thailand border, to ensure high-risk populations have access to these essential commodities.
• Provide technical support to CNM to update or develop relevant job aids and/or training curricula for commodities in both English and Khmer.
• Support monitoring and evaluation by assisting MOH/CNM to monitor the central stock of key malaria commodities, perform ad hoc analyses, and develop emergency distribution plans.
• Conduct field monitoring, collect feedback from end users and health care providers on commodities, and inform procurement decision-making processes.
• Develop and implement technical training and capacity-strengthening interventions. Identify strategies to address training gaps.
• Support the transition and handover of supply chain and procurement functions to MOH/CNM by strengthening systems, processes, and institutional capacity to ensure long-term sustainability.

Stakeholder Management:

• Serve as a key point of contact for MOH/CNM, donors, clients, implementing partners, and other stakeholders on supply chain and commodity management activities.
• Build and maintain collaborative relationships to facilitate coordination, problem-solving, and achievement of program objectives.
• Facilitate regular technical exchange with government counterparts, implementing partners, and other stakeholders.

Program Management:

• Support implementation, monitoring, and reporting of project activities and deliverables.
• Analyze and summarize program data to support decision-making and reporting.
• Maintain project records and ensure timely submission of data and deliverables.
• Prepare reports and presentations for clients.
• Monitor progress, identify risks, and support corrective actions.
• Ensure deliverables meet work plan, technical, and donor requirements.
• Improve program processes and operational efficiency.
• Represent the organization at technical meetings and professional forums.
• Provide guidance and support to project staff and partners, as needed.

Business Development:

• Contribute to new business development efforts by supporting opportunity identification, proposal preparation, partner engagement, and budget development.
• Collect and synthesize technical and programmatic information for inclusion in proposals.
• Participate in business development discussions and proposal development meetings with partners and clients.

Performed other duties as assigned

Applied Knowledge & Skills:

• Ensures appropriate and timely technical support for field projects.
• Ensures the quality of implemented technical activities and systems at all levels. Conducts routine coordination with employees and consultants, on-site and in the field.
• Strong knowledge and skills in a specific technical area/function and general understanding of concepts and principles of related technical areas/functions.
• Solid knowledge of standards for the technical area/field, operational processes and procedures, work, and task flow.
• Has the ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
• Proficient writing and verbal communication skills.
• Relevant computer software skills (including, at a minimum, the standard applications in MS Office).
• Ability to manage their own work to job and performance standards.
• Must be able to read, write, and speak fluent English and Khmer.

Competencies:

• Of the 31 FHI 360 development competencies, the greatest focus for this job will be Project Management (Planning and Time Management): accurately scoping the length and difficulty of tasks; setting objectives, goals, and measures; breaking work into steps; scheduling tasks and people assignments; marshaling people, time, and resources efficiently; arranging information in a useful manner; and coordinating multiple activities at once.
• People Management (Making Others Great): Facilitate staff professional development by providing challenging learning assignments and opportunities. Share and solicit feedback at least monthly. Help establish compelling development plans. Assign responsibility and accountability for tasks and decisions. Monitor processes, progress, and results. Create environment in which people want to do their best.
• Creating and Managing Systems and Processes: Recognize the need for standardization and balance client and organizational needs in systems design. Anticipate the effects of process changes on people while optimizing task efficiency and simplicity.
• Employees are expected to possess or have high potential for the development of these three fundamental competencies.

Problem Solving & Impact:

• Demonstrates the ability to assess needs within agreed-upon duties and determine the best course of action to meet those needs.
• Effectively applies knowledge of technical area to solve a range of problems. Demonstrates the ability to develop solutions to problems that cannot be solved using existing methods or approaches.
• Faulty decisions, recommendations, or failures to complete assignments will normally result in serious delays to assigned projects and considerable expenditure of additional time, resources, and funds.

• Decisions and actions primarily affect workflow, project processes, and timeframes. Problems encountered are varied and require review of practices and precedents to resolve. Problem solving involves evaluating and resolving discrepancies with data, analyses, processes, and other relevant information within prescribed guidelines.
• Policies or guidelines exist for most problems; others must be referred to by a supervisor or more senior professional.

Supervision Given/Received:

• May supervise junior staff members.
• Coordinates own workflow and sets individual priorities.
• Works under general guidelines for completion and accuracy as determined by the supervisor.
• Accomplishes results through lower-level staff managers or through experienced staff who exercise independence in their assignments.
• May manage a centralized functional area of activity. Serves as a mentor to less experienced technical staff. Reports to Project Manager.

Education:

• Master’s degree or international equivalent in knowledge/information services, communications, education, environment, health, behavioral sciences, life/social sciences, international development, human development, or a related field.
• Project Management (PM) certification preferred.

Experience:

• Typically requires eight or more years of relevant experience in the technical implementation of large projects and/or programs. The role may manage activities of lower-level staff; however, the main function is as an individual contributor.
• Documented experience providing technical assistance, capacity building, and business development in the specific technical domain.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or domestic U.S. program development or program management experience preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time. Ability to lift 5–25 pounds.

Technology to be Used:

• Personal computer, Microsoft Office 365, including Word, Excel, PowerPoint, Teams, email, office telephone, cell phone, and printer/copier.

Travel Requirements:

10% - 25%

The expected hiring salary range for this role is USD 23,000 - 36,000 for annual basic salary for national local hire. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

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