Planning, Monitoring and Reporting Associate- NPSA 7

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women's mandate (GA resolution 64/289) is to lead, coordinate and promote accountability of the UN System to deliver on gender equality and women empowerment (GEWE) with the primary objective of enhancing country-level coherence, ensuring coordinated interventions, and securing positive impacts on the lives of women and girls, including those living in rural areas and face other forms of vulnerabilities. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors. UN Women is committed to the principle of Leaving No One Behind, by intentionally supporting targeted actions aimed at addressing barriers preventing marginalized and vulnerable groups of women and girls from fully exercising their rights. The UN Women Rwanda Country Office leverage its triple mandate- normative, coordination, and operational, to translate global gender standards into national policies, strengthen UN system coordination, and deliver evidence-based programs. In partnership with government, civil society, development partners, and the private sector, UN Women Rwanda forsters, an enabling environment for women and girls, advancing the SDGs, Convention of the Elimination of All forms of Discrimination Against Women (CEDAW), the Beijing Platform for Action, and Rwanda’s Governance as well as socio-economic transformation agenda.

The UN Women Rwanda Country Office (CO) Strategic Note (2026–2029), aligned with NST II, the UNSDCF 2025–2029, and the UN Women Strategic Plan 2026–2029, advances a refocused country presence centered on upstream policy influence, evidence-based advocacy, catalytic programming, and strengthened UN system coordination to accelerate gender equality and women’s empowerment (GEWE). Leveraging UN Women’s triple mandate, normative, coordination, and operational, the CO plays a central coordination and advocacy role across national development processes and multi-stakeholder partnerships, strengthening inter-agency collaboration, supporting government-led gender integration in policies, plans, and budgets, and advancing strategic engagement with development partners, civil society, the private sector, and academia. The CO also promotes high-level advocacy, visibility, and accountability for GEWE commitments while facilitating knowledge exchange and positioning gender equality as a cross-cutting development priority.

Reporting to the Country Representative, the Planning, Monitoring and Reporting Associate will provide support to the Country Office to strengthen results-based management, monitoring and reporting and ensuring the timely documentation and communication of results to internal and external stakeholders.

III. Key Functions and Accountabilities.

1. Strategic Planning & Results-Based Frameworks

• Support strategic, bi-annual, and annual planning processes, ensuring alignment with UN Women corporate planning, monitoring and reporting standards.
• Contribute to the development and quality assurance of results frameworks and indicators in project design and proposals.
• Ensure integration of evaluation findings, lessons learned, and recommendations into programme formulation and planning.
• Manage and update Monitoring, Evaluation and Research Plans, ensuring coherence with CO priorities and corporate guidance.
• Contribute to UN Women reporting frameworks including UNSDCF and Results Groups monitoring processes.

2. Monitoring, Data Management & Performance Tracking

• Track progress against programme indicators and targets on a quarterly basis, highlighting performance issues and follow-up actions.
• Support field monitoring visits with programme teams to verify results and strengthen data quality.
• Maintain and manage data across UN Women planning and monitoring platforms, including UNINFO and donor systems.
• Monitor partner performance, expenditures, and delivery trends to support programme oversight and decision-making.

3. Reporting, Donor Compliance & Results Communication

• Coordinate timely preparation of high-quality internal and external reports (quarterly, semi-annual, annual, donor and financial reports).
• Review and provide feedback on implementing partner reports to improve quality, accuracy, and timeliness.
• Track donor reporting obligations and ensure compliance with agreements and deadlines.
• Compile and analyze programme performance data for management briefs, executive reporting, and donor communications.

4. Capacity Building, Knowledge Management & Learning

• Strengthen staff and partner capacity in RBM, monitoring, evaluation, and reporting through training and practical guidance.
• Develop and support knowledge products including briefs, lessons learned, best practices, and success stories.
• Promote organizational learning by disseminating monitoring and evaluation findings across programmes and stakeholders.
• Facilitate awareness and shared accountability for planning, monitoring, reporting across the Country Office.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good knowledge of programme formulation, implementation, and Results-Based Management
• Good knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
• Ability to synthesize program performance data and produce analytical reports
• Analytical and report writing skills

IV. Recruitment Qualifications

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in Political or Social Science, Economics, International Development Studies, Gender/Women's Studies is required.

Experience:

• At least 7 years of relevant experience at the national or international level in monitoring and reporting of development projects/ programmes is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Language Requirements:

• Fluency in English and Kiryarwanda is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.