Officer, Transformation Portfolio Management

Save the Children International has an exciting opportunity for a Officer, Transformation Portfolio Management to join our global team.

Team and Role Purpose

Save the Children is evolving its organisational structure in order to stay true to its mission, vision and values, whilst being able to withstand external pressures – be those geo-political demands; increasing stakeholder expectations; challenging funding environments; reduced access to funding; or declining trust in large INGOs. This is driven through our ambitious transformation agenda.

Our focus is on championing the rights and interests of children worldwide, putting the most vulnerable children first and to do this we need to ensure we effectively connect with the children and families we support as well as the communities and partners we work.

Over the past 8 years, Save the Children has undertaken significant transformation to ensure alignment in our delivery and efficiency in our processes which was critical following Save the Children International being established.

The Transformation Portfolio Management team is responsible for defining and maintaining the standards for portfolio management within the organisation, across 60 Offices and 30 Member organisations.

Role purpose

This role will support a project or projects within our Transformation Delivery portfolio with general project coordination and administration. This will be a key role to support delivery of these critical initiatives and will have the opportunity to learn and develop across a range of different project types working with senior level staff from across Transformation Delivery and beyond.

• Job Title: Officer, Transformation Portfolio Management
• Reports To: Head, Transformation Portfolio Management
• Work Pattern: Hybrid/Remote with flexible working options available
• Location: Any approved Save the Children International office location. For a full list of locations that Save the Children International can hire in, please visit: SCI Careers
• Required Time Zone: Any
• Contract Length: Fixed Term Contract (1 year)
• Right to Work: The successful candidate must have the right to work in the country where the role is based, for the duration of employment.
• Language Requirements: English
• Remit: Global

Principal Accountabilities

• Pro-actively manage a variety of internal and external meetings on behalf of projects, including meetings at Senior Management level. Tasks include coordinating meeting invitations, room booking if required, taking minutes, publishing meeting materials on SharePoint and ensuring meeting actions and decisions are documented
• Manage logistics for meetings and workshops. Tasks include managing participant lists, sending invitations, venue booking, travel support for participants, e.g. visa invitation letters, material collation, liaison with suppliers, coordinating invoice payments and coordinating internal programme and project meetings
• Support with the design and production of internal communications materials related to Transformation Delivery projects. Tasks include proof reading key project reports and slide packs, drafting meeting materials and formatting documents to align with Save the Children’s branding
• Manage project document storage and online portals to ensure all content is well structured and up to date
• Managing access to SharePoint sites and Microsoft Teams
• Oversee the induction process for new joiners to the Project teams. Tasks include: setting up and running induction calls, procure equipment such as laptop and any other homeworking support
• Support to Project Leads and Project Managers. Tasks include: updating team action cards and support in ensuring actions are completed by the team within the agreed timeframe, extracting and updating progress reports and ensuring these are communicated to the team, support in project planning and ensuring deadlines are met
• Develop strong, positive relationships with all relevant stakeholders across the Transformation Delivery portfolio
• Support with project Finances by processing invoices, creating and managing Purchase Orders

Experience and Skills

Essential

1. Previous experience in an office administration, Project Coordinator or similar role, preferably in an international environment Desirable Education and Qualifications Essential Desirable Working at Save the Children International Save the Children is the world's leading organisation for children, employing ~25,000 staff. We save children's lives. We fight for their rights. We help them fulfil their potential. Through our work in 116 countries, we put the most deprived and marginalised children first. We know that great people make a great organisation, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. The work here is challenging but is also immensely rewarding. At Save the Children, you will be in good company, working with talented, like-minded individuals who are determined to ensure that all children survive, learn, and are protected. Your contribution will help ensure children's voices are heard at the highest levels, and that we achieve our global strategy, Ambition for Children 2030, and reach every last child. Diversity, Equity and Inclusion and Equal Opportunities DEI is core to our vision, values and global strategy. Save the Children is committed to creating a truly diverse, equitable and inclusive organisation, and one which will support us in our vision to ensure every child attains the right to survival, protection, development, and participation. We are committed to equal employment opportunities, regardless of gender, sexual orientation, race, colour, ethnic origin, nationality, disability, marital or civil partnership status, gender reassignment, pregnancy and maternity, caring or parental responsibilities, age, or beliefs and religion. We are committed to diversifying our staff to better represent the communities we serve and actively welcome underrepresented groups to apply. Reasonable adjustments will be made should any candidate invited to interview require this. Application Information Please attach a copy of your CV and cover letter with your application. A full copy of the role profile can be found at SCI Careers. It is recommended that you save a copy of the role profile as it will no longer be available after the advert closes. Applications will be reviewed on a rolling basis and the job advert may be closed earlier than advertised subject to the volume of suitable applicants. Please submit your application at your earliest convenience to avoid disappointment.
   Due to the high volume of applications we receive, only shortlisted candidates will be contacted. Candidates who are successfully shortlisted should expect to hear from us within 2 weeks of the advert deadline. Our Recruitment Process We need to keep children and adults safe so our selection process includes rigorous background checks and reflects our commitment to the protection of children and adults from abuse. All employees are expected to carry out their duties in accordance with our Code of Conduct and all policies and procedures relating to Anti-Harassment, Health and Safety, Safeguarding, and DEI and Equal Opportunities. Save the Children does not charge a fee at any stage of the recruitment process.
   1. Experience of planning and organising meetings and events, with a strong attention to detail
   2. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and team collaboration tools (e.g. Mural)
   3. Strong planning/anticipation skills. Experience of planning and organising meetings and events, with attention to detail
      1. Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment
   4. Ability to adopt a pro-active approach and offer solutions as appropriate
   5. Strong written and oral communication skills, fluent in English, with an eye for detail
   6. Ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation
   7. Ability to work to tight deadlines with strong attention to detail
   8. Maintain a calm disposition and positive outlook particularly when working under pressure
   • Self- motivated with ability to work autonomously
   • Commitment to the mission, vision and values of Save the Children
   • Non-profit sector knowledge/experience (especially international development projects)
   • Second language – French, Spanish or Arabic
   • A degree or equivalent qualification in a related field such as Information Technology, Project Management, or Business Administration is desirable.
   • External Project Management accreditation
   1. Application review by our recruiting team based on your CV and cover letter
   2. Two-stage competency-based interviews with the hiring team
   3. Some recruitment may include an additional assessment or case study stage, or a third stage interview
   4. If successful, you will receive a conditional offer of employment, followed by your contract subject to passing background checks