Officer, Strategic Partnerships, and Resource Mobilization

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191-member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability. IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe. The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. Since February 2022, the IFRC network has delivered more than 22 million humanitarian services inside Ukraine and across 45 countries. This includes the largest Red Cross mental health programme in Europe’s history, delivering over 2 million mental health and psychosocial support services. Across the network, 143,000 volunteers from 7,200 branches have supported people affected by the international armed conflict between Russia and Ukraine. Sixty Red Cross and Red Crescent Societies globally have responded to the needs of people from Ukraine, mobilising CHF 2.3 billion through the support and solidarity of the public, governments and corporate partners. As the international armed conflict between Russia and Ukraine enters its fifth year of escalation, its impact continues to affect every aspect of people’s lives. Millions of people who fled Ukraine remain unable to return, while those who stayed continue to face extremely difficult conditions. IFRC has revised the Ukraine and Impacted Countries Emergency Appeal, launched in 2022, to respond to the changing context four years after the escalation of the international armed conflict. The 2026-2027 Appeal aims to assist over 1 million people per year in Ukraine, Russia and Moldova, where needs remain significant and affected populations continue to face high levels of vulnerability. This revision comes at a time when humanitarian funding across the region is declining, and many actors are scaling down despite the continued severity of needs. The revised Emergency Appeal enables IFRC to safeguard critical humanitarian

assistance, align resources with the updated Operational Strategy, and reinforce support to the Ukrainian Red Cross Society One Plan 2023-2027. The position is based in the Strategic Partnerships and Resource Mobilisation team within the Regional Office for Europe.

Job Purpose

As part of the implementation of the Federation-wide Resource Mobilization Strategy, the Strategic Partnerships and Resource Mobilization Officer, Ukraine, will act as a key focal point between the Strategic Partnerships and Resource Mobilization team and relevant operational, thematic and support departments. The role will focus primarily on the Ukraine and Impacted Countries Emergency Appeal, while contributing to broader regional and global SPRM priorities related to emergency appeal funding, thematic funding, pooled funding and regular resources. Reporting to the External Partnerships and Business Development Coordinator, the Officer will support the effective coordination and delivery of resource mobilization priorities linked to the Ukraine and Impacted Countries Emergency Appeal and related programmes supported by the IFRC Regional Office for Europe. This includes supporting the identification and development of funding opportunities, maintaining oversight of donor pipelines, coordinating follow-up with operational leads, and ensuring that donor engagement processes are well documented and followed through. The Officer will contribute to the full resource mobilization cycle, from prospect research, donor engagement and proposal development through to pledge registration, income processing, donor reporting, grant monitoring, compliance tracking and stewardship of existing partnerships. The role will help ensure that donor requirements are clearly communicated to relevant teams, that funding opportunities and confirmed contributions are accurately tracked, and that internal coordination supports timely and quality engagement with donors and partners. The position forms part of a wider global Strategic Partnerships and Resource Mobilization function, supporting IFRC’s collective efforts to mobilize resources for emergency appeals, thematic priorities, pooled funding mechanisms and regular resources. In this context, the Officer will contribute to coordinated engagement across the IFRC Secretariat, National Societies and partners, helping ensure that regional resource mobilization efforts are aligned with global priorities, funding approaches and donor stewardship standards. While the Ukraine and Impacted Countries Emergency Appeal will form a significant part of the Officer’s responsibilities, the role will also provide support to other emergency files, thematic funding priorities and regional resource mobilization activities as required. This will require close coordination with colleagues across operational, thematic, finance, legal, PMER, communications and other support functions, as well as regular collaboration with relevant IFRC Secretariat colleagues and National Societies.

Job Duties and Responsibilities

The Strategic Partnerships and Resource Mobilization Officer, Ukraine, will support the coordination and delivery of resource mobilization, donor stewardship, income processing and grants management priorities linked primarily to the Ukraine and Impacted Countries Emergency Appeal, while also contributing to wider regional and global SPRM priorities as required.

Strategic coordination for the Ukraine and Impacted Countries Emergency Appeal

· Act as a key SPRM focal point for operational, thematic and support teams in relation to the Ukraine and Impacted Countries Emergency Appeal, ensuring timely coordination on partnership and resource mobilization priorities.

· Support regular engagement with relevant internal and external stakeholders, including IFRC Secretariat teams, National Societies, Partner National Societies and donor-facing colleagues.

· Coordinate inputs from operational leads, technical teams, finance, PMER, communications and other support functions to support coherent donor engagement and follow-up.

· Prepare and coordinate briefing notes, presentations, donor updates, meeting materials and other products required for partnership engagement linked to the Emergency Appeal.

· Support the organization of partnership calls, coordination meetings and donor-facing discussions, ensuring appropriate follow-up, documentation and tracking of agreed actions.

· Maintain an overview of the funding situation for the Ukraine and Impacted Countries Emergency Appeal, identifying funding gaps, funding priorities, coverage levels and emerging resource mobilization risks.

Resource mobilization, opportunity identification and proposal development

· Identify, research and track funding opportunities relevant to the Ukraine and Impacted Countries Emergency Appeal, with a focus on institutional donors, governments, multilaterals, development banks, financial institutions, private sector donors and other strategic partners.

· Maintain and update donor pipelines, opportunity trackers and relevant databases, including information on prospects, deadlines, funding cycles, application requirements, donor priorities and engagement history.

· Support the development of concept notes, funding proposals, marketing documents and tailored donor materials in close coordination with operational, thematic, finance and PMER colleagues.

· Contribute to donor mapping, lead generation and partnership development efforts, ensuring that opportunities are assessed against IFRC priorities, operational needs and donor requirements.

· Support the wider SPRM team in resource mobilization activities linked to emergency appeal funding, thematic funding, pooled funding mechanisms and regular resources.

Donor stewardship, compliance, income processing and grants management

· Support donor stewardship processes by ensuring timely follow-up with donors and partners, maintaining accurate records of engagement, and coordinating visibility, recognition and communication inputs as required.

Job Duties and Responsibilities (continued)

· Support pledge registration, income processing and donor data management by ensuring that confirmed contributions, soft pledges, hard pledges and related documentation are accurately captured in ERP, CRM or other relevant internal tracking tools.

· Track donor requirements, grant conditions, reporting deadlines, legal obligations, visibility requirements and other compliance considerations, ensuring that relevant teams are informed in a timely and structured manner.

· Coordinate with budget holders, Finance, Legal, PMER, Communications and operational teams to support timely and quality submission of proposals, donor reports, financial documents, agreement amendments and other grant-related deliverables.

· Support regular follow-up on pledge implementation rates, grant performance, donor reporting status, compliance risks and required renegotiations or extensions, escalating issues where timely action is needed.

· Contribute to improvements in internal grant management systems and procedures by analysing lessons learned from proposal, reporting, pledge and compliance processes, and by supporting briefings or guidance for relevant teams

Recovery, reconstruction and transition-related funding

· Support resource mobilization and partnership development work linked to recovery, reconstruction and longer-term resilience priorities as the Ukraine and Impacted Countries Emergency Appeal evolves.

· Assist in identifying funding opportunities that bridge humanitarian, recovery and development priorities, including opportunities with governments, multilateral institutions, international financial institutions and other relevant partners.

· Support coordination with operational and technical teams to articulate funding needs related to recovery, reconstruction, National Society strengthening and longer-term programme sustainability.

· Contribute to concept notes, proposals, investment cases and donor materials that support transition planning and future funding approaches beyond the immediate emergency response.

· Ensure that recovery and reconstruction funding opportunities are aligned with IFRC strategies, the updated Operational Strategy and relevant National Society plans, including the URCS One Plan 2023-2027.

Support to wider SPRM priorities and other duties

· Provide support to other emergency files, thematic funding priorities and regional resource mobilization initiatives when required by the SPRM team.

· Contribute to the delivery of global SPRM priorities, including emergency appeal funding, thematic funding, pooled funding mechanisms, regular resources, donor stewardship and donor diversification.

· Support collaboration with National Societies and Partner National Societies to ensure alignment with Movement coordination approaches and Federation-wide resource mobilization principles.

· Contribute to lessons learned, process improvements, guidance materials and internal coordination tools that strengthen SPRM delivery and accountability.

· Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

Required:

• University degree in relevant discipline (ex. g. International Relations, Humanitarian Affairs, Business Administration, Economics, Finance, Marketing)

Preferred:

• Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management)

Experience

Required:

• Experience in grants management, donor reporting, donor compliance and tracking donor requirements.
• Experience in organizing partnership calls, events, conferences or meetings
• Experience of developing proposals and ensuring strong communication from start to end of relationship
• Experience in drafting agreements, pledge management and income processing

Preferred:

• At least 3 years working experience with relevant experience in managing relations with donors and partners
• Relevant work experience with the Red Cross and Red Crescent Movement and knowledge of IFRC systems and processes in pledge management, planning, project proposals development, reporting systems and financial management
• Experience of working with corporate donors
• Work experience with other international organizations, large NGOs and/or governmental development agencies
• Experience working with Emergency Appeals
• Experience of working in Europe and/or Central Asia
• Experience using databases, CRM systems, grant trackers or other information management tools to maintain accurate records and follow up on deadlines.

Knowledge, Skills and Languages

Required:

• Knowledge of EU and other key donors' requirements for proposal development
• Strong knowledge of information sharing tools
• Strong knowledge of reporting frameworks and attention to detail
• Highly organized, with ability to work a strong team player
• Excellent communication skills
• Strong writing and editing skills
• Demonstrated core proficiency in (a) digital communication & collaboration, (b) basic digital content creation, (c) digital safety & security, (d) data literacy, and (e) problem solving with technology (including responsible use of AI assistants
• Understanding of and commitment to IFRC’s mission and values
• Fluently spoken and written English

Preferred:

• Knowledge of and skills in tracking open calls for proposals from key donor institutions
• Excellent networking and relationship building skills
• Strong budgeting and finance management skills
• Good command of another IFRC official language (French, Spanish, Arabic)

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Comments: This is a national staff position open to nationals of the listed countries in the advertisement and others who are legally eligible to work there.