Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organisation established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programmes and Operations; and (iii) Management Services.
The Kinshasa Delegation covers four countries, Republic Democratic of Congo, Burundi, Congo and Rwanda.
This position is based in Bunia and depending on current and anticipated needs, frequent deployments will be required to support National Societies and IFRC programmes and operations of Ebola response in Ituri.
The Logistics Officer reports to the OPS Manager in Bunia. The technical manager of the position is the Supply Chain Coordinator Ebola in Nairobi.
The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
Job Purpose
The Logistics Officer ensures that logistics services are delivered on time, within cost and of appropriate quality to IFRC, partners and service users at all times in compliance with IFRC policies and procedures.
Job Duties and Responsibilities
Purchasing and supplies
- To Process procurement requests as well as review of procurement files to ensure compliance with IFRC procurement procedures.
- To liaise and co-ordinate with the relevant requesters regarding delivery of consignments and keep all parties informed of any changes in a timely manner and to perform service quality analysis to users on regular basis: timely delivery, customer communication and accuracy of prices.
- To overview / follow up the transportation, customs clearance and other formalities for all in and out bound Logistics Management Dubai Office (relief item included) consignments ensuring the timely and accurate completion of all requests in line with IFRC procedures, SOP and shipping instructions.
- To manage all documentation/procedures regarding importation and exportation of vehicles and relief goods as well as communication with requester, forwarders and shipping agents.
- Manage customs clearance and import/export documentation.
Audit and Compliance
- To maintain Federation standard practices in all logistics procedures.
- To keep all logistics documentation to full audit trail standards following standard IFRC procedures.
- To follow up closely with finance team, the process of incoming invoices (external suppliers) and ensure proper filing as per IFRC standard filing procedures and audit trail.
- To provide backup to all logistics functions.
- Evaluate the performance of logistics partners and vendors.
Quality Control
- Liaise with international, government and non-government organizations and collaborate with them where appropriate.
- Liaise and maintain timely communications with relevant other functions within the regional and global Logistics team (procurement, fleet, finance and administration)
- Implement process improvements to enhance logistics operations.
Reporting
- Communicate the transportation of relief items to the service requesters keeping the regional, programmes and operations teams copied for required action.
- To ensure that all in-kind donations, stock dispatch and global procurement are registered in HLS and mobilization table are updated accordingly.
- Prepare all the Logistics weekly and monthly reports in a timely and accurate manner.
Job Duties and Responsibilities (continued)
Warehouse Management
- Follow-up the warehouse management activities (in or out bounds, warehouse management system LOGIC updates, requested reports, local labour management) for all Africa Region stock preparedness locations.
- Provide support for inventory management (including periodic physical inventory) and warehousing activities to enhance accountability.
- Ensure that stack/stock cards and registers are reconciled on a daily basis.
- Maintain a register for losses and damages according to IFRC standards and the regulations of the host country.
- Coordinate the transportation of goods from suppliers to warehouses or distribution centers.
- Plan and schedule shipments to ensure timely delivery to customers.
- Monitor inventory levels and track shipments
- Oversee the fumigation and pest control schedule to ensure that both food and non-food items are preserved in optimal condition.
- Follow IFRC standards and relevant host country policies for spoilt commodity destruction.
Support National Societies and Administration
- To support, train and develop National Society staff, volunteers, local staff employees, as required.
Emergency Preparedness & Response
- Be proactive on the emergency response events and be available for short notice deployment to provide support for programmes and operations in accordance with agreed mission terms of references.
- Communicate with carriers, suppliers, and customers to resolve issues and ensure smooth logistics operations
- Collaborate closely with the programmes and operations teams to ensure all elements are included for efficient dispatch planning.
Education
A university degree in a Logistics discipline
Experience
- 4 years of relevant experience in managing complex logistics operations, of which 1 year in the field
- Proven experience in conducting trainings and developing training materials
- Red Cross/Red Crescent knowledge and experience
Knowledge, Skills and Languages
- In-depth knowledge of supply chain management
- Drive for change and improvement and ability to deliver in a challenging environment
- Commercial acumen
- Staff management and development skills
- Problem solving skills
- Excellent communication and reporting skills
- Strong project management skills
- Good understanding of financial processes and budgeting
- Ability to work in a cross-cultural and cross-functional environment
- Strong interpersonal skills and good understanding of the global organization
- Excellent written and verbal communication skills and the ability to provide authoritative advice
- Proven experience to carry out logistics assessments and set up operations
- Valid international driving license
- Must be able to travel at all times and at short notice and to work outside normal working hours as the situation requires and under stressful working condition
- Ability to work toward tight deadlines and handle multiple tasks
- A broad understanding of global humanitarian issues, disaster recovery and related organisations
- Fluently spoken and written French
- Good command of another IFRC official language (English, or Arabic)
Competencies, Values and Comments
- Values: Respect for diversity; Integrity; Professionalism; Accountability
- Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
- Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others
Veuillez postuler en ligne a l'adresse suivante: www.ifrc.org/jobs
Aucune candidature ne sera acceptee en dur pour cette position.
