Office Relocation Project Management Consultant, Public Part. & Res Mobil.(PPR), Asia-Pacific Pillar Office in Tokyo, 6.5 months, Tokyo, Japan (Office based) #594827

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built. We offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture., coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to Future

How can you make a difference?

Under the overall supervision of the Director of the Asia Pacific Pillar Office in Tokyo, PPR, the consultant will provide specialized project management and coordination services to support the planning, implementation and successful completion of the UNICEF Tokyo office relocation project.

The consultant will develop and maintain the project management framework required to support the relocation, including project planning, implementation scheduling, stakeholder coordination, risk monitoring, documentation, operational readiness planning and project closure. The assignment is limited to the office relocation project and is intended to deliver defined project outputs that support a smooth transition from the current premises to the new office.

The consultant will coordinate with relevant UNICEF colleagues, vendors, service providers, building management and other external stakeholders to facilitate implementation of relocation activities, monitor project progress, maintain project documentation and produce the agreed deliverables. The consultancy will conclude upon completion of the relocation project and submission of the final handover package.

If you would like to know more about this consultancy, please review the complete Terms of Reference here: TOR Office Relocation Project Management Consultant.pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• Advanced university degree (master’s or higher) in Business Administration, Project Management, Operations Management, Facilities Management, Public Administration, Communications, International Relations or other relevant disciplines is required, preferably supplemented by technical or university courses related to the field of work.

Work Experience:

• A minimum of five (5) years of relevant professional experience in project coordination, operations management, office administration, workplace transition, facilities management, office relocation, or a related field.

Skills :

• Strong project coordination and organizational skills
• Ability to manage multiple workstreams and priorities simultaneously and deliver results within tight timelines
• Experience in project planning, risk tracking, issue management and progress monitoring
• Strong stakeholder coordination and relationship management skills
• Strong analytical, problem-solving and follow-up skills.
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and project tracking tools
• Ability to work independently with minimal supervision while maintaining close coordination with multiple stakeholders

Language Requirements:

• Fluency in English and Japanese (written & verbal) is required.
• Knowledge of another official UN Languages (Arabic, Chinese, French, Russian, Spanish) is an asset.

Desirables:

• Previous experience supporting office relocation, facilities transition, workplace redesign or organizational change projects

• Familiarity with facilities management, asset management inventory processes and vendor coordination
• Previous experience with UNICEF, the United Nations system or other international organizations
• Knowledge of business continuity, operational readiness and workplace health and safety considerations

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer reasonable accommodation for persons with disabilities. throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

Qualified candidates are invited to submit the following documents via the online recruitment portal, TMS (Talent Management System):

• An up-to-date TMS profile and curriculum vitae (CV)
• Cover letter
• A separate financial proposal (only acceptable in the format of the linked template) Financial proposal xxx4787.xlsx

Remarks: If the TOR or financial proposal documents are not visible on certain recruitment platforms, please visit our official page Vacancies | UNICEF Careers

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Additional information about working for UNICEF can be found here.