National Project Officer (SNFI)

The armed violence in Ukraine has led to significant humanitarian impacts, including loss of life, injuries, mass displacement, and destruction of infrastructure. According to OCHA, 18 million people are projected to be affected, with 6.7 million newly internally displaced. Of these, 12 million will need humanitarian assistance, including 6 million with urgent needs such as shelter, water, sanitation, hygiene services, and basic non-food items.

IOM continues to provide Shelter and Non-Food Items (NFI) assistance in Ukraine. Under the overall supervision of the Chief of Mission and the Programme Officer (NFI/Common Pipeline), and the direct supervision of the SNFI Project Officer (Roving), and in close coordination with the Head of Field Offices and their areas of responsibility in Dnipro, Kharkiv, Poltava, and Kirovograd, as well as other technical programme specialists, the incumbent will support the implementation of IOM Ukraine’s efforts to increase community resilience and cohesion. The incumbent will be responsible for monitoring repair and rehabilitation activities in coordination with relevant colleagues, partners, and municipalities. They will support the needs identification for shelters, social institutions, and collective centers regarding infrastructure repairs and refurbishment. Additionally, they will follow up on the work of implementing partners and contractors and organize and monitor all shelter-related activities in various modalities at the community level.

Responsibilities

1. In close coordination with the Programme Officer (NFI/Common Pipeline) and the Project Officer (SNFI), lead the implementation of the project in Western region of Ukraine, by coordinating the activities of IOM’s SNFI team and consultants; monitor implementation of SNFI activities in the area of responsibility to confirm work is proceeding according to established plans; analyse difficulties and make recommendations for adjusting implementation modalities and work plans to reflect changing environment on the field.
2. Coordinate and monitor the operational, administrative, and financial aspects of the SNFI project in area of responsibility in accordance with IOM policies and donor requirements.
3. Provide procedural inputs to the programme procurement plans in accordance with IOM policies and donor requirements. Liaise with the Supply Chain unit and Resource Management unit throughout the procurement process, providing technical support by reviewing or preparing Bills of Quantity (BoQs) and other construction-related procurement documents, performing bid analysis, and conducting technical evaluations of bids to ensure a transparent and fair tendering process.
4. Support the development and/or updating of standard operation procedures (SOP), need assessment and verification tools, reporting templates, risk register and other relevant tools for the shelter projects.
5. Utilize and maintain work schedules using automated systems for progress tracking and indicating the status of ongoing and completed works. Maintain continuous follow-up to ensure that scheduled completion timelines are met and kept current.
6. Support the preparation of contracts with implementing partners, reviewing their proposals and budgets in coordination with the IOM grant compliance unit, and monitoring the implementation of their activities. Follow up on payments to partners, verifying that contracted work meets agreed-upon standards and milestones.
7. Supervise and train the shelter staff and consultants for eastern region. Monitor the performance and provide feedback. Process the contract renewal and payment for the consultants in coordination with HR.
8. Coordinate the timely preparation and dissemination of project reports, briefing notes, presentations, info sheets, narrative and financial reports, and status updates, verifying that all data are being reflected accurately and in compliance with IOM procedures and donor requirements.
9. Participate in key forums like cluster meetings, maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
10. Plan, coordinate, and conduct capacity-building workshops for internal and external parties, including IOM field staff, consultants and contractors and partners.
11. Undertake duty travel relating to project implementation, monitoring visits, project assessments, liaison with counterparts, etc.
12. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• Bachelor’s degree in Civil Engineering or Architecture from an accredited academic institution, with at least 2 years of relevant professional experience;

OR

• Master`s degree in the above-mentioned fields from an accredited academic institution
• Certification as a licensed professional engineer is an advantage.

EXPERIENCE

• Experience in the field of construction engineering and contract management.
• Experience in managing teams and establishing a positive working environment.
• Experience in design, planning and implementation of civil design projects.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting.

SKILLS

• Knowledge of field engineering, site supervision, and construction/finishing materials.
• Knowledge of humanitarian relief operations related to the Ukrainian context, especially in Shelter sector.
• Knowledge of applicable codes, policies, standards and best practices related to project.
• Knowledge of financial rules and regulations.
• Knowledge of UN and bilateral donor programming.
• Excellent knowledge of structural analysis and operating adequate software. Also using of software such as AutoCAD and MS Project.

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

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