Multilingual Output Production Assistant (Spanish)(G5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Management (MT) provides a "platform of services" that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States.
To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services (MTCD) coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.
The MTCD Language Services Section (LSS) is responsible for coordinating, managing and delivering language services for the Agency. The Section promotes multilingualism and maintains language standards of the organization through editing and translation of Policy Making Organ (PMO) documents, incoming and outgoing Secretariat documents and correspondence, web articles and advocacy material, Agency publications and other content.

Main Purpose

Reporting to the Coordinator (Multilingual Output Production Team), the Multilingual Output Production Assistant proofreads and formats content for further dissemination.

Functions / Key Results Expected

Proofread content in Spanish in accordance with established quality control guidelines, ensuring accuracy and consistency by checking spelling, punctuation, grammar, syntax and completeness.
Archive and disseminate finalized content in accordance with the established processes.
Compile and process content, including Policy-Making Organs (PMO) documents, incoming and outgoing correspondence, web articles, publications and various advocacy materials.
Check and format content, including tables and figures, to ensure accurate presentation.
Carry out other duties as required, such as aligning translated texts, transcribing statements, preparing files for use with translation software and providing backup.
Suggest improvements to work practices and workflows within the team and, as required, participate in discussions to agree on implementation of new practices and workflows to achieve efficient process delivery, while improving skills and keeping abreast of new technology.
In coordination with the Terminology Focal Point, perform any required tasks related to the maintenance of the central terminology database.
Under the supervision of the Coordinator, undertake tasks related to the processing of large and complex documents, including the compilation of such documents for the meetings of the IAEA Policy-Making Organs.
Under the supervision of the Coordinator, provide training and guidance to freelancers and other assistants.
Assist in identifying and addressing software-related problems.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions. Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

NameDefinition Analytical thinkingGathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientationEstablishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Knowledge sharing and learningActively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.

Required Expertise

FunctionNameExpertise Description Language and Conference ServicesEditing and ProofreadingExperience in processing and proofreading Spanish texts with a high standard of speed and accuracy. Ability to pay attention to detail. Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Proficiency in MS Office, which is the IAEA standard.

Asset Expertise

FunctionNameExpertise Description Language and Conference ServicesTranslation Support ToolsKnowledge of specialized translation software. Language and Conference ServicesWriting and Translation SupportKnowledge of the steps involved in the translation process.

Qualifications, Experience and Language skills

• Completed secondary education.
• Minimum of five years of relevant working experience.
• Perfect command of Spanish as mother tongue or principal language of education.
• Knowledge of other UN languages (Arabic, Chinese, French or Russian) is an asset.
• Advanced knowledge of English.
• Ability to work with a high degree of accuracy and attention to detail.
• Excellent oral and written command of English and Spanish. Knowledge of other official IAEA languages (Arabic, Chinese, French and Russian) is an asset.
• Administrative skills testing might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 59439 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.