Management Services Officer (Asset Management) CST-I, Juba, South Sudan

DEADLINE FOR APPLICATIONS

13 July 2026-23:59-GMT+02:00 Central Africa Time (Juba)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
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WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

POSITION: Management Services Officer - Asset Management

CONTRACT MODALITY: International Consultant level 1 (CST-I)

UNIT/DIVISION: Management Services Unit

DUTY STATION (City, Country): Juba, South Sudan

DURATION: 11 months (Renewable subject to funding availability and performance)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP South Sudan operates in a complex, high-risk environment requiring strong enabling services for humanitarian delivery. The Country Office manages an asset portfolio of approximately USD 110 million, about 10% of WFP’s global asset base and 30% of regional asset acquisition value and leads asset disposals and auctions.

The operation also manages outsourced personnel contracts worth up to USD 4 million annually and implements the Business Operations Strategy (BOS) under the UN Reform agenda. BOS has contributed approximately USD 2.5 million in cost savings over three years. Given the scale, complexity, and risk exposure, the assignment requires integrated oversight of asset management, contract management, BOS, and reporting.

ACCOUNTABILITIES/RESPONSIBILITIES

Under the direct supervision of the Head and Deputy Head of Management Services the consultant will perform the following duties:

Asset Management

• Lead fixed asset monthly reconciliations, annual physical asset counts, and resolution of discrepancies in line with WFP corporate standards and IPSAS requirements.
• Oversee the full asset lifecycle, including planning, acquisition, receipt, recording, utilization, custodianship, fuel tracking, disposal, write-offs, counting, and reporting.
• Manage Country Office asset disposals in liaison with headquarters including auctioneer engagement, post-auction reconciliation, system actions, and Property Survey Board submissions.
• Maintain asset data quality and system integrity in collaboration with HQ Asset Support, the Regional Bureau, HQ, technical units, and field locations.
• Strengthen asset governance through Standard operating procedure (SOP) updates, internal controls, loss reporting, third-party asset monitoring, decentralization oversight, and capacity building of Asset Focal Points.

Contract Management (Outsourced Personnel Management)

• Lead end-to-end management of outsourced personnel contracts, ensuring compliance with agreement provisions and WFP procurement, financial, and administrative policies.
• Review staffing needs, plan and budget positions, create and manage Purchase Orders, and advise units on appropriate procurement actions.
• Coordinate recruitment, onboarding, deployment, extensions, renewals, separations, and service provider engagement across the contract lifecycle.
• Maintain centralized tracking, documentation, audit trails, contract timelines, expiry monitoring, and communication with requesting units.
• Strengthen controls through compliance checks, dual approvals, exception handling, timekeeping, performance records, payment validation, SOP updates, risk reviews, and corrective actions.

Business Operations Strategy

• Lead and coordinate BOS implementation at Country Office level, ensuring alignment with UN Reform and the “Working as One UN” approach.
• Serve as a key focal point in the Operations Management Team and Working Groups, supporting planning, coordination, stakeholder engagement, and change management.
• Lead annual BOS reviews, data collection, validation, reporting, and Cost-Benefit Analysis for common services and shared initiatives.
• Monitor, document, and report BOS initiatives, efficiency gains, cost savings, quality improvements, and opportunities for further optimization.

Reporting

• Lead timely, accurate, and actionable reporting across asset management, outsourced contract management, BOS, and Management Services functions.
• Prepare monthly, quarterly, annual, reports for senior management, the Country Director, Regional Bureau, Headquarters, UNCT (UN Country Team), and other stakeholders.
• Provide analysis of performance, KPIs, risks, operational challenges, mitigation actions, efficiency, cost savings, compliance, and service delivery.
• Ensure data accuracy and consistency through validation, reconciliation, and coordination with relevant units, systems, and reporting platforms.

Any other duties may be assigned.

DELIVERABLES AT THE END OF THE CONTRACT

• Accurate, reconciled asset portfolio with completed annual count, disposal, and control processes.
• Compliant outsourced contract management framework with effective oversight and controls.
• Documented BOS efficiency gains, cost savings, and inter-agency collaboration results.
• High-quality management reports supporting strategic decision-making.
• Strengthened governance, internal controls, and capacity across Management Services.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education: Advanced University degree in Business/Public Administration, Engineering, Social Sciences, Finance, Accounting or other relevant field relating to office management and administration, or First University degree with additional years of related work experience.

Experience: For master’s degree holder, a minimum of at least 3 years of professional experience or for bachelor’s degree holder, at least 5 years of professional experience in the area of Administration and Assets or facilities Management and inventory control including:

• Managing large and diverse asset portfolios across multiple locations.
• Lead in asset tracking, registration, reconciliation, disposals, transfers and reporting.
• Proficiency in using corporate information systems to support asset management, inventory control, and reporting.
• Experience in working with data-related concepts and tools and leveraging data-driven insights for improved decision-making and business outcomes is essential.
• Experience working in emergency operations and/or complex humanitarian environments is highly desirable.

Knowledge & Skills: Strong asset management, contract management, compliance, analytical, reporting, stakeholder coordination. Good knowledge of asset recording, tracking, and management system, data analysis using Excel, and other MS Office Applications. Experience preparing dashboards, management reports, and trend analysis.

Languages: Fluency in English Language

REMARKS

The recruitment / VA will also serve as a roster for the same or lower grade level (also for any other short-term contract modality), possible placement in different duty stations, in case of future operational need.

Female candidates are encouraged to apply.

WFP LEADERSHIP FRAMEWORK

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Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.