NRC is an independent humanitarian organization that helps people who are forced to flee. We provide assistance to meet immediate humanitarian needs, prevent further displacement, and support displaced people as they build a new future. Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo, Norway. Many of our colleagues were once themselves fleeing their homes. In 2022, we reached almost 10 million people across 40 countries.
Responsibilities
Generic Responsibilities
- Ensure that vehicles, Stock & Assets, are used and maintained according to NRC Logistics Handbook and other NRC country-level policies.
- As delegated, conduct and follow up on daily operational logistic activities.
- Ensure close and regular counts and control of Stock & Assets, Fleet, fuel consumptionon inside of delegated activities.
- Ensure that all NRC stock are in proper condition and communicate when required.
- Ensure that NRC stock and bin cards are filled correctly and necessary movement logging documents are in place.
- Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent vehicle maintenance as needed.
- Prepare logistic reports as required by Country/Area office. Ensure timely, accurate and correct data entry into the Logistics systems and it’s proper filing.
Specific Responsibilities
- Support Line manager in managing, evaluating and reporting warehouse activities including managing stock; documents and support in submitting daily, weekly and monthly reports
- Take part in inventory - tag, record all assets and inventory, record and register equipment issued to Staff and physical check of the transferred assets and records quarterly, include ensuring physical count and check for assets and inventory, and report all broken and/or moved assets to supervisor
- Ensure that assigned procurement activities are carried out according to SOPs, supplier database and price list are updated, procurement tracking sheets checked on regular basis, filtering the unnecessary PRs and planning onwards.
- Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations, Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorized staff before any commitment orders are sent to suppliers
- Prepare payment requests for all procurements & other expenses for NRC East Area office, warehouse and staff, houses i.e., fuel, office Supplies, rent, utilities (water&electricity), communications, vehicles, third party transport providers
- Receive, store and distribute materials and supplies and collect documents for payment (GRNs) or quality control sheet and share it with procuremnt department.
- Supporting drivers in their daily tasks and providing updates on relevant information about their work and the organization's processes.
- Support in monitoring that NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS system, vehicle tool kits, first aid kit, etc.)
- Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team recommendations.
- Coordinate with program team for their weekly movement to ensure vehicle movement plan is cost effective and comply with NRC safety rules.
- Filing of all vehicle records and reports including monitoring fuel usage, prepare tracking sheet
- Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
- Report all potential fraud cases in accordance with the established complaints process.
- Conduct other job related duties as assigned by line manager
Qualifications
Generic professional competencies:
- Bachelor’s degree in relevant field.
- Experience working in a humanitarian/recovery context desirable.
- Previous experience from working in complex and volatile contexts is desirable.
- Some knowledge of English.
- Fluency in both written and spoken Ukrainian.
- Documented results related to the position’s responsibilities.
Context/ Specific skills, knowledge and experience:
- Analytical skills
- Strong organisational and team working skills
- Proven ability to plan and implement
- Motivated and keen to learn
- Confident user of MS Office package
Behavioral competencies
- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Coping with change
