Logistics Officer Ukraine

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

Responsibilities

1. Role and responsibilities

The purpose of a Procurement officer is to provide the day-to-day implementation of the logistic function’s (Procurement) responsibility.

Generic responsibilities

1. Adhere to NRC policies, handbooks, guidelines, and donor requirements.
   1. Assist with the implementation of the logistic function’s (Procurement) portfolio according to the Plan of Action.
   2. Prepare and develop status reports as required by Procurement Coordinator and Procurement manager if and when required.
   3. Ensure proper procurement filing of all support documents.
   4. Promote and share ideas for improvement of the Procurement unite of NRC.
   5. Be anti-corruption, transparent, and cost-efficiency focused on all procurement processes.
   6. Conduct procurement process align with on NRC Logistics Handbook and Ukrainian Procurement Standards Operating Procedures and NRC regulations.
   7. Prepare procurement documentsin line with NRC procurement procedures.
   8. Perform other duties, as assigned by the Line Manager.

Specific responsibilities

1. Ensure that all procurements are done per NRC logistics policies/Ukrainian Procurement policies, procedures, and donor regulations.
2. Working on updating the ITB document, publishing on the relevant platform, organization of tender committee meeting, drafting bid opening/technical/financial evaluation reports.
3. Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
4. Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
5. Consult and support Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database
6. Maintain proper files for procurement documents (and upload all documents in Agresso).
7. Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
8. Ensure RFQs, are prepared and sent out within the agreed lead time and follow up the procurement process till completion.
9. Complete and issue purchase orders per NRC regulations.
10. Check procurement documents (Bid analysis, Purchase Orders,