Logistics Assistant ( Invoicing )

DEADLINE FOR APPLICATIONS

12 March 2026-23:59-GMT+01:00 West Africa Standard Time (Douala)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

MAIN ACCOUNTABILITIES/RESPONSIBILITIES :

1. Ensure compliance of all vendor invoices with WFP’s internal procedures and contractual terms, rejecting and correcting non-compliant submissions.

2. Oversee timely registration, validation, and processing of invoices in WFP’s Invoice Tracking System (ITS), escalating challenges promptly when required.

3. Monitor transport losses, calculate values in line with contract provisions, and secure vendor agreement before finalizing invoice processing.

4. Provide regular reporting on invoice processing and payment status, ensuring transparency and accountability across the vendor portfolio.

5. Maintain effective communication with vendors to facilitate timely submission, correction, and follow-up of invoices and supporting documentation.

6. Track service deliveries against purchase orders, support the Funds Management Unit in monitoring and closing open orders, and ensure alignment with operational needs.

7. Collaborate closely with WFP units and the Finance Unit to ensure smooth funds flow and timely vendor payments.

8. Contribute to audits and compliance processes by maintaining accurate records and documentation in line with WFP standards.

9. Promote efficiency, accountability, and professional collaboration within the logistics and funds management chain.

10. Perform other duties as required

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: · Completion of secondary school education. · Advanced University degree in Supply Chain, Logistics, Funds Management, Economics, Business Management, or first university degree with additional years of related work experience and/or training/courses

Experience: · At least 5 years of experience in logistics and Funds management and supply chain operations. · Experience working with humanitarian organizations, UN agencies, or international NGOs is highly desirable. · Experience in Port and Corridor Operations · Experience in commercial Logistics sector · Experience working with corporate systems (databases, software) · Experience working in a demanding operational environment

Desirable Knowledge & Skills: · Strong computer literacy, including Excel, accounting database tools, and reporting software. · Strong organizational and problem-solving skills · Clear communication, coordination, and interpersonal skills. · Ability to compile relevant data to support decision-making

Languages:

· Fluency (level C) in French language · Intermediate or advanced knowledge of English (level B or C)

TERMS & CONDITIONS

Position: Logistics Assistant ( Invoicing)

Contract Type: Fixed Term

Grade: G5

Duration: 12months

Duty Station: Douala

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.
• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.
• Please note that applications sent to this email address cannot be considered.
• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.