Library Associate(G6)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.
The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

Under the supervision of the Library Coordinator, the Library Associate performs descriptive cataloguing and metadata creation for digital and physical information resources in the LMS for inclusion into the library collections according to the IAEA Lise Meitner Library and international information management standards. Also, the Library Associate provides information services to the library users and LMS support to the Library Team to enable optimum use of the system.

Functions / Key Results Expected

• Create, maintain, and enhance quality bibliographic, authority, and metadata records for print, and digital library resources in accordance with international cataloguing and metadata standards, including RDA, MARC21, and related frameworks.
• Review and update existing of metadata records to ensure accuracy, consistency, discoverability, and compliance with evolving standards, authority control practices, and institutional policies.
• Assign classification numbers, subject headings, descriptors, and keywords using recognized controlled vocabularies and classification systems; prepare and manage related item identification processes, including spine labels, and barcodes to support discoverability of information materials in the catalogue.
• Provide information services at the information desk, including circulation, basic reference support, and user guidance.
• Support metadata governance and quality assurance activities by interpreting cataloguing standards, resolving bibliographic and metadata issues, and preparing reports as needed.
• Contribute to the configuration, testing, optimizing usage of the Library Management System (LMS) and associated discovery platform, including enhancements to cataloguing, circulation, acquisitions, serials, and resource-sharing workflows.
• Perform automation of routine tasks such as metadata import, notifications, and reporting and assist in optimizing metadata synchronization, and workflow automation to improve operational efficiency, data consistency, and user access to information resources.
• Perform any other library related tasks as assigned.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions. Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

NameDefinition Client orientationHelps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Knowledge sharing and learningActively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. ResilienceMaintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations.

Required Expertise

FunctionNameExpertise Description Administrative SupportDocument ManagementKnowledge and understanding of SharePoint and of retrieving information and data from databases and the web. Information TechnologyLibrary OperationsKnowledge and experience of metadata/cataloguing and library Management Systems. Experience with AlmaPrimo an added advantage. Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Proficiency in MS Office 365, which is the IAEA standard (Word, Excel, Outlook, PowerPoint), and proven capability to use databases and web resources.

Qualifications, Experience and Language skills

• Completed secondary education.
• University degree (bachelor) in any field an asset.
• Formal training in library work and cataloguing an asset.
• Minimum of six years of relevant working experience, of which five years is related to cataloguing/metadata in a library environment.
• Work experience in an international environment is an asset.
• Experience working with MARC 21 (Machine Readable Cataloguing), AACR2 (Anglo American Cataloguing Rules), RDA (Resource Description and Access), LCSH (Library of Congress Subject Heading) and UDC (Universal Decimal Classification) is a requirement as is knowledge/proficiency with current technology.
• Understanding of BIBFRAME and RDF will be an added advantage.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills testing to IAEA standard might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 68788 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.