Intern - Supply Chain

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations, and/or for whom an internship is required to complete their studies; or

c) are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

Context

Under the overall supervision of the Regional Supply Chain Officer and in close coordination with relevant units at mission and Administrative Centres, the Intern – Supply Chain will be responsible and accountable for managing the resources management functions in Senegal in line with IOM policies, standards and commitments.

Responsibilities

Responsibilities for Internal Candidates

1. Support the consolidation of procurement requisition forms; assist in verifying that they contain all required information and comply with the Purchase Authorization Matrix and relevant office instructions.
2. Assist in the preparation of tender documents, solicitation of bids and quotations; support the preparation of bid analysis summaries and share them with the requesting unit as directed.
3. Support the monitoring of open requisitions and follow up on the timely delivery of goods and services; assist in coordinating with receiving units to obtain satisfactory delivery notes.
4. Assist in reviewing vendor invoices and preparing payment requests for coordination with the Finance Unit.
5. Support the creation and maintenance of physical and electronic procurement records in accordance with IOM instructions and procedures; assist in retrieving and presenting information from the system.
6. Participate in market surveys to identify potential new suppliers and service providers; assist in gathering information on quality, pricing, and services.
7. Assist in tracking contractual agreements and monitoring office supplies; support the preparation of requisitions when required.
8. Provide support to fleet operations activities, including assistance with preparation of daily vehicle schedules and monitoring of vehicle logbooks.
9. Assist in supply chain tasks related to property and asset management, warehousing, and transportation, as directed.
10. Perform any other duties as may be assigned.

Learning Objectives

• Build knowledge of supply chain processes by supporting procurement and other asset management activities in line with IOM procedures and instructions.
• Strengthen procurement and compliance skills by assisting with the different steps of the procurement process.
• Enhance analytical and coordination skills by contributing to market surveys and gathering relevant information to support decision making.
• Gain professional experience in an international and multicultural environment by being exposed to IOM’s work and procedures.

Training Components and Learning Elements

• The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
• Gain experience in organization, management, and international cooperation activities.
• Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.
• The Intern can also access online training courses at the disposal of all IOM personnel.
• The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions.