Information Management Assistant -UNOCHA

Organizational Context

The mission of the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to i) alleviate human suffering and disasters in emergencies; ii) advocate for the rights of people in need; iii) promote preparedness and prevention; and iv) facilitate sustainable solutions.

As part of its operations, OCHA produces and delivers several information products and services including data coordination, databases and info graphics which inform the humanitarian community. It also promotes information management (IM) best practices and lessons learned to help coordinate information sharing and implement international mechanisms and standards.

The Information Management Associate will be responsible for the production and delivery of IM products and services. She/He will be part of OCHA’s Humanitarian Advisory Team (HAT) in Barbados. The HAT will develop and report on advances to the annual work plan to OCHA and the Resident Coordinator of the United Nations for the Eastern Caribbean in Barbados.

The Information Management Associate will work from the Offices of the Resident Coordinator in Barbados and report to the national Humanitarian Affairs Officer (HAO).

Duties and Responsibilities

Under the technical supervision of the Information Management Officer in the OCHA Regional Office in Panama, and overall direction of the Humanitarian Affairs Officer in Barbados, the Information Management Associate will be expected to support the implementation and maintenance of OCHA’s strategy and to:

1. Act as focal point for collecting, organizing, analyzing information to provide a humanitarian situation analysis for the Eastern Caribbean .
2. Develop strong links with other IM focal points in the humanitarian community to promote information-sharing and joint analysis among organizations.
3. Maintain and promote the use of global standard IM tools and services (HDX, RWResponse, Kobo) within the humanitarian community. Also maintain a database of humanitarian actors by sector of activity and geographic location and/or monitor humanitarian activities through OCHA’s 345W and/or Activity Info platform.
4. Analyze and process data and information into formats to be used in information products, including interactive dashboards (PowerBi)
5. Monitor and analyze humanitarian situations to identify priority information needs and gaps and information sources to bridge the gaps.
6. Support the Regional OCHA information team in regular products and services to ensure that humanitarian situations and trends in the Caribbean are reflected in regional documents.
7. In coordination with the HAO, promote the activities developed in the work plan.
8. Upon the request of the office, deploy to other countries to support OCHA response missions.
9. Any other duties may be requested by OCHA Regional Office or the HAO.

UN Competencies

Professionalism

Knowledge of the use of information management in humanitarian response; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters).

Communication

Excellent communication and training (spoken and written) skills including the ability to convey complex information management concepts and recommendations to staff at all levels, both orally and in writing, in a clear, concise style that can be readily understood by non-information management practitioners. Teamwork

Collaborates with colleagues to achieve organizational goals; places team agenda before personal agenda; supports and acts in accordance with final group decisions.

Client Orientation

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; designs solutions and bases recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Accountability

Takes ownership of all responsibilities and honors commitments; operates in compliance with organizational regulations and rules; supports subordinates and peers, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Technological awareness

Keeps abreast of available technology. Understands applicability and limitations of technology to the

work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Recruitment Qualifications / Experience

Academic Qualifications and Minimum Years of Relevant Work Experience

• Candidates with high school diploma, six (6) years of working experience in information management, emergency, or disaster management, database management or related fields.
• Candidates with bachelor’s degreein data sciences, statistics and / or studies in social sciences with specialization in

information management, three (3) years of working experience in information management, emergency or disaster management, database management, or related fields.

• Experience working with international, regional, or national organizations and familiarity with the UN system.

Language Requirements:

English andFrench are theworking languages of the UnitedNations Secretariat.

Fluency in written and oral English. Knowledge in written and oral Spanish is desired.

Other Skills:

• Proficiency in Microsoft Excel.
• Experience in creating interactive dashboards (PowerBi)
• Experience in web-based management systems.
• Knowledge Adobe Illustrator, and GIS desirable.
• Ability to work productively under pressure, copewith deadlines, and the technical ability to work with online forms and systems.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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