Information and Knowledge Management Intern

Work Location

Nairobi

Expected duration

6 months

Duties and Responsibilities

The United Nations Environment Programme is the United Nations system's designated entity for addressing environmental issues at the global and regional level. It is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UN Environment Ecosystems Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. The overall objective of the UNEP's Ecosystems Division is to support countries in conserving, restoring and sustainably managing their terrestrial, freshwater, and marine ecosystems, the biodiversity they contain and the products and services they provide for human well-being and prosperity. This internship is linked to the front office at the Director’s Office, Ecosystems Division. Under the supervision of the Senior Programme Management Assistant and the Deputy Division Director acting as second reporting officer, the intern will support the following tasks: • Support the reorganization and optimization of the front office SharePoint/OneDrive filing structures. • Assist in document tagging, version management, naming conventions, and archiving in line with UNEP/UN standards. • Support migration of documents from older systems or folders to new, structured digital repositories. • Support staff with troubleshooting and effective use of Teams, SharePoint, Planner, and other M365 applications. • Support preparation of presentations, visuals, and documentation for the Director’s internal meetings. • Assist with logistics and set-up of meetings. • Maintain updated contact lists for the Director’s Office. • Participate in training and learning opportunities provided to interns by the United Nations.

Qualifications/special skills

Applicants must, at the time of application, meet one of the following requirements: - Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); - Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's degree or equivalent); or - Have graduated with a university degree in Information Technology, Business Information Technology, Management Information Systems, Computer Science or a related field. In addition: • Demonstrate pleasant interpersonal skills. • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, including a willingness to try and understand and be tolerant of differing opinions and views. • Has a keen interest in the work of the United Nations and has a personal commitment to the ideals of the UN Charter. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Please explain how you meet this criterion using examples. Strong skills in Information Technology are required. Knowledge of the Microsoft Office (productivity tools) for managing workflows, such as Microsoft Power Platform, is required. No working experience is required to apply for the United Nations Internship Program. Your training, education, advanced coursework, or skills should benefit the United Nations during your internship. Please explain how you meet this criterion, with examples of your experience in communication, digital content, or multimedia work, for example, writing for websites, managing social media, or contributing to newsletters or blogs.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another language is an added advantage. NOTE: "Fluency" equals a rating of "fluent" in all four areas (read, write, speak, and understand), and "knowledge" equals a rating of "confident" in two of the four areas.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.