Human Resources Support

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FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The Food and Agriculture Organization (FAO) of the United Nations is the specialized agency of the United Nations for agriculture (including livestock, forestry, fisheries, and aquaculture), food, and rural development, leading global efforts to achieve food security for all, defeat hunger, and promote sustainable natural resource use. FAO’s global vision is for a world free from hunger and malnutrition where food and agriculture contribute to improving the living standards of all, especially the poorest, in an economically, socially and environmentally sustainable manner. Achieving food security for all is at the heart of FAO's efforts to make sure people have regular access to enough high-quality food to lead active and healthy lives.
FAO’s mandate is to raise levels of nutrition, improve agricultural productivity, better the lives of rural populations, and contribute to the growth of the world economy. In line with this mandate, FAO country offices, headed by a FAO Representative, assist governments in developing policies, programmes, and projects to achieve food security, reduce hunger and malnutrition, promote the sustainable development of agriculture, fisheries, and forestry, and manage environmental and natural resources responsibly.

The position is located in the FAO Representation in Asmara, Eritrea.

Reporting lines

The incumbent works under the general supervision of the FAO Representative and the direct supervision of the Assistant FAO Representative (Administration).

Technical Focus

In his/her function as Human Resources Support for the relevant Office, the incumbent works in close collaboration with the Regional Human Resources Unit, and in consultation with relevant HR Units as required. The Human Resources Support is responsible for coordinating and executing administrative tasks related to the hiring of national and international affiliate workforce, in accordance with FAO rules and regulations.

Tasks and responsibilities

The Human Resources Support performs the following functions within the framework of the country programme:
• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Assist in the preparation and review of Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Support the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Assist in organizing the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Process the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Monitor the validity of contracts for national and international affiliate workforce in and support follow-up actions in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Support initiatives that promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
• Contribute knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Provide administrative support in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other tasks as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Completed secondary school education, preferably complemented by training or technical courses in programme/project support, administration, or data management.
• Four years of related work experience, including in supporting administrative work related to Human Resources management.
o Clerical and/or programme experience, including analysing, processing and editing of information and data and record keeping.
• Language working knowledge (Proficient-level C) of English and Working knowledge of the local language of the country.
• National of Eritrea.
• Candidate should provide evidence of completion/exemption from National Services
• National of Eritrea or resident of the country with valid work permit

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good knowledge of the MS Office applications, Internet and office technology equipment.
• UN experience is an advantage.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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