Human Resources and Admin Intern

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

Background Information

Under the overall supervision of the Chief of Mission and direct supervision of the Head of Resources Management, the intern will be responsible and accountable for providing support to the HR and Admin units. The intern will have the opportunity to gain practical experience in Human Resources and Administrative functions while developing professional skills in a multicultural and international working environment.

Responsibilities

Learning Objectives

Human Resources Responsibilities

• Provide administrative and clerical support to facilitate the effective implementation of Human Resources activities in the office.
• Assist in communicating with candidates regarding recruitment processes, interview schedules, and other recruitment-related administrative matters.
• Support the preparation of written tests, interview materials, and interview logistics, including scheduling and coordination with panel members.
• Maintain and update electronic personnel files, records, and HR documentation in accordance with organizational policies and procedures.
• Assist with onboarding activities for new staff members by coordinating with ICT, Procurement, Administration, and other relevant units to ensure timely completion of required arrangements.
• Support the monitoring and tracking of staff attendance, leave records, mandatory trainings, and other HR compliance requirements.
• Maintain and update HR databases, trackers, and employee records to ensure data accuracy and completeness.
• Assist in the preparation of HR correspondence, reports, statistics, and other documentation as required.
• Support the organization of staff learning and development activities, workshops, and employee engagement initiatives. Administrative Responsibilities
• Provide reception support by welcoming visitors, answering telephone calls, and responding to routine inquiries, as required, in support of the Executive and Administrative Assistant.
• Assist in coordinating courier services, mail distribution, and the delivery of documents and office supplies.
• Support document management activities, including scanning, photocopying, printing, filing, and electronic archiving.
• Assist in organizing meetings, workshops, and events, including venue preparation and logistical arrangements.
• Support inventory tracking and the management of office supplies and stationery.
• Provide general administrative support to facilitate the efficient and effective operation of the office, as required.
• Perform other duties as assigned by the supervisor.