HR Coordination Support

Purpose

This position is a temporary appointment to provide maternity cover. Under the overall supervision of the Head, Human Resources Services and in close coordination with the HR Officers, Workforce Planning and Recruitment, the incumbent will have responsibility for supporting activities related to recruitment and other HR projects.

Responsibilities

Recruitment

1. Execute the full recruitment and selection cycle for permanent and temporary vacancies, including preparation of job descriptions, adverts, longlisting, coordinating assessments, interviews and onboarding. Conduct interviews and feedback for administrative roles.
2. Collaborate and coordinate with key stakeholders in the preparation, publication and dissemination of vacancies, including liaising with external networks for advertising.
3. Track progress of vacancies, prepare status reports and update hiring managers/stakeholders.
4. Support the roll out of e-Recruitment updates; testing and collecting feedback from stakeholders. Focal point for e-Recruitment queries and support for internal and external applicants.
5. Provide advice and solutions to hiring managers on all stages of the recruitment process, including design of guidance documents.
6. Assist with the development of proactive recruitment strategies for future business needs and internal mobility.
7. Execute the recruitment of consultants, including preparation of consultancy contracts, coordinating with hiring managers. Tracks the progress of recruitment, and updates hiring managers and consultants on necessary actions.

Communications and outreach

1. Assist in developing and disseminating HR guidance (standard operating procedures). Update documentation and relevant webpages (internal and external).
2. Keep IMO Career Pages up to date, develop promotional materials for HR campaigns.
3. Support the diversity initiatives of the Organization

Monitoring and reporting

1. Prepare quarterly workforce planning reports, recruitment status and key metrics reports. Provide analysis and recommendations.
2. Prepare reports related to performance management and learning and development
3. Prepare other statistical reports and data as required.

General

Provide other administrative and coordination support as may be required.

Competencies

1. Ability to demonstrate professional competence and mastery of subject matter.
2. Demonstrated commitment to continuous professional development.
3. Thoroughness and meticulous attention to detail, ensuring accuracy of output.
4. Ability and willingness to identify and respond to clients’ needs and provide appropriate guidance in line with established policy.
5. Good drafting, presentation and analytical skills.
6. Initiative and capacity to work under minimal supervision observing deadlines and achieving results.
7. Ability to adapt to a broad range of tasks and work under pressure to tight deadlines.
8. Ability to work collaboratively, build and maintain effective working relationships with staff at all levels in a multicultural environment.
9. Ability to maintain confidentiality and to deal tactfully in all situations and interactions.

Experience

At least five years of progressive and relevant experience in supporting activities across the full recruitment cycle. Experience in data analysis and reporting is essential. Experience advising on HR policies and experience in an international setting would be an asset.

Education

Secondary education or equivalent to university entrance standard. A qualification or certification in human resources (e.g. CIPD) would be an advantage.

Languages

Proficiency in English (both oral and written), including ability to draft clearly and concisely is essential. Working knowledge of any other official UN language would be an asset.

Other skills

Experience in drafting contracts, or HR guidance/ correspondence is essential.
Proficiency with MS Office tools, especially Word, Excel and PowerPoint is essential. Working knowledge of an e-recruitment or Enterprise Resource Planning system (ERP) e.g. SAP would be an advantage.

Contract information

IMO temporary contracts are limited to a period of up to 1 year. Contracts are issued on a quarterly basis subject to funding, role requirements and performance. Hybrid working arrangements are available. There will be no expectation of conversion of employment to another type of contract.

Our temporary positions are only open to candidates with right to work in the UK. Please check your right to work before applying to this role.

Please note that candidates are expected to be immediately available or have a short-notice period.

Salary information

£3011.92 net per calendar month (free of income tax in the UK).