Job Overview:
The purpose of this position is to implement delegated areas of responsibilities of HR and Administration in Kabul CRC office. HR and Admin Assistant will ensure implementation of NRC policy, procedures and tools in Kabul CRC with focus and main responsibility on Human resources and administrative functions.
For more details about this position please click here: Job Description and NRC Grade Structure.
Responsibilities
Generic Responsibilities:
- Ensure adherence with NRC policies, tools, handbooks and guidelines.
- Implement delegated support function portfolio according to plan of action.
- Prepare and develop status reports as required by management.
- Ensure proper filing of documents.
- Promote and share ideas for improvement of the support function.
Specific Responsibilities:
- Assist in reviewing of accuracy job descriptions are in place for all staff in Kabul CRC.
- To ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.
- To act as an administrator on the written tests of applicants and to participate in the interviews.
- Proper record keeping of recruitment files.
- Maintaining the training and leave records of each employee as per NRC format.
- To maintain and ensure HR Databases are updated and information related to staff are collected properly on time.
- To maintain and update employee personal files regularly and ensure personal file’s requirements are met properly.
- To ensure that recruitment files, staff attendance and timesheets checked, and filled properly on monthly basis.
- Support and ensure that Kabul CRC office staff has obtained Tax Identification Numbers and National Work Permits.
- Reporting to support office related to administration and HR activities and when required.
- Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required.
- Proper accommodation arrangements for staff.
- Timely supervision of Kabul CRC Office Rooms in Country Office and CRCs premises and make sure Kabul CRCs premises are provided with required goods and facilities to staff.
- Requesting office supplies and office stationaries to Kabul CRCs staff when required.
- Making sure, that premise rent payment, electricity bills, municipality clearance and etc are processed on timely manner.
- Ensure timely provision of office space, desk and accommodation for incoming staff.
- Ensure that recruitment and personal files of Kabul CRC staff are scanned and original recruitment and personal files are shared with Kabul Country office on time.
- Ensure all HR trackers (HRMIS, Training tracker, leave tracker, contact list...) For Kabul CRC office is up to date.
- Ensure that Kabul CRC regular and CBW staff payroll and final payments are processed on time.
- Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments.
- Any other activity assigned by the supervisor.
Qualifications
Generic Professional Competencies:
- Bachelor’s Degree in BBA, Administration or Management.
- At least 3 years’ previous work experience in HR and Admin with humanitarian INGOs/NGO.
- Participated/Received at least 3 training courses related to Human Resources.
- Completion of Basic English Language Course.
- Excellent knowledge in Microsoft office, especially Excel.
- Sound Knowledge of context/Area.
- Excellent understanding of HR issues.
- Fluency in written and spoken English.
- Ability to work additional hours when required.
- Ability to commence work immediately.
- Flexible, initiative, accountable, goal oriented and visionary.
- Knowledge of cash-based interventions and market-based programs.
Behavioral Competencies:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
We Offer:
- Monthly Salary based on NRC Afghanistan Salary Scale.
- NRC has medical coverage for staff plus 4 dependents.
- Leave and Holidays accordingly Afghanistan Labor Law.
- Top up Credit card on monthly basis.
Organization context
The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.
Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.
At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.
Together, we save lives and rebuild futures.
Safeguarding is central to NRC’s work. We expect all employees to:
• treat everyone with respect and dignity
• contribute to building a safe environment for all
• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)
• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH
