JOB SUMMARY:
Managing Internal Audits
Audits help the organization achieve its objectives by promoting accountability and better decision-making. They provide reasonable assurance that resources are safeguarded, operations are cost-effectively managed, internal policies and procedures and external regulations are complied with, financial and operational information are reliable, operational objectives are accomplished, and enterprise risks are effectively managed.
In a team environment and using innovative approaches, the Internal Audit Manager acts as a business partner of Management in achieving the organization's objectives. S/he assists all levels of CARE management world-wide by functioning as an independent appraiser of operations, participating in task forces and committees as needed, and by providing analyses, recommendations, and comments to improve operations, policies and procedures, and systems.
This position has direct supervisory responsibility over Senior Auditors and or staff Auditors and may at times support and oversee complex investigation engagements. S/he is responsible for managing domestic and overseas audits, and monitoring auditees’ implementation of activities to address risks as noted in the audit reports.
RESPONSIBILITIES:
Provide ongoing leadership, supervision, support, and guidance to Senior Auditors and Staff Auditors.
- Guide staff in developing and coordinating and/or facilitating resources for staff to accomplish their annual IOPs.
- Train, mentor, or coach staff in performing their job responsibilities and continuously improving their skills and technical expertise.
- Complete all performance management activities including performance planning, monitoring, and appraisals (90-day, 6-month, and annual).
- Recommend or initiate personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans.
- Utilize analytics or AI to optimize existing audit approach, methodologies, strategies and increase internal audit value to the organization.
Manage various aspects of domestic and overseas audit engagements. Travel to overseas audit engagements and perform audit work, as necessary.
- Facilitate the annual audit risk assessment process. Provide assessment results and recommend priorization to the Director.
- Determine audit scope and objectives.
- Issue engagement letter/request for information.
- Engage and liaise with regional management unit, shared service center and awards management solutions during in the preparation of audit plan.
- Coach engagement Senior Auditor or In-charge in implementing audit engagement, which includes administrative tasks, planning, in-country risk assessment, determination of scope/work implications, etc.
- If in location of audit, run entrance and exit meetings and have regular update meetings with audit client senior management.
- Stay in regular contact with engagement Senior Auditor or In-charge to assess/manage progress of audit, respond to queries on audit work, etc.
- Keep Director informed about progress of work and important issues arising on a timely manner.
- Modify scope/objectives/work plans, as necessary.
- Coach staff in developing appropriate observations and recommendations to issues identified and/or develop solutions for complex issues.
- Coach staff in designing new workflow processes and/or design workflow for complex processes.
- Finalize report for Director's review.
- Review workpapers and provide feedback to staff for improvement of audit work and job skill development.
- Act as team mediator, as necessary.
- Provide post-audit feedback to staff on lessons learned and opportunities for improvement in future audits.
- Ensure audit is conducted efficiently within time budget.
- As necessary or assigned, perform audit test work for the most difficult, complex, sensitive, and high risk areas, as well as those where one must “figure it out” (i.e. there is no documented policy, procedures, system, or guideline).
Build and manage relationships within and outside the department
- As part of Internal Audit’s Senior Management Team, recommend changes and perform tasks aimed at continuously improving audit methodology and processes.
- Lead and manage internal audit projects aimed at improving effectiveness and increasing value of the department.
- Promote positive work environment and foster camaraderie within the team.
- Promote positive image for the Department. Be aware of how actions impact interaction with people outside of the Department.
- Network among HQ departments and employees to gain understanding of operations, processes, systems, etc.
- Participate in organizational activities that promote networking, representation of the department, and improvement of operations.
- Respond to queries from customers or help identify appropriate person/s to respond to customers' queries.
- Conduct risk, controls, and compliance training for customers and develop related training materials, as assigned.
- Train others on functions of internal audit, as assigned.
Continuously update knowledge and skills relevant to performing the audit functions.
- Use various means to conduct internal and external research to better understand areas to be audited and to identify risks and opportunities, industry trends, and benchmarks.
- Keep current on significant developments within CARE concerning all departments in HQ and country offices.
- Keep current on developments in the areas of general accounting, auditing, non-profit issues, government regulations, and information technology.
- Maintain expertise in audit-related subject matters such as internal controls, business process improvement, country office and domestic operations, donors’ regulations, fraud auditing and investigation, and control self-assessment.
Manage and monitor the department’s operating budget.
- Prepare the internal audit department’s operating budget for Director’s approval.
- Manage and monitor on a periodic basis budget vs. actual and keep the Director informed of results. This involves, budget to actual analysis and review of transactions posted in the department’s charge codes on a weekly basis.
- Authorize and approve charges to department budget.
Others
- When needed, support and oversee complex investigation engagements.
- Support the Director in operational and strategic implementation needs within the department.
- Other activities necessary.
