Hiring Administration & Procurement Coordinator, - APAC

Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across Timor-Leste and the Pacific. Pacific Australia Skills builds on the achievements of prior Australian Government support for skills and training in Timor-Leste.

About DT Global Asia Pacific

DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role
The Administration and Procurement Coordinator have key responsibilities in providing support and comprehensive range of administrative services to the Fiji Country Office staff and learners of the Pacific Australia Skills including but not limited to, administration support services, sourcing and procurement, records management and finance, ensuring compliance with Pacific Australia Skills policies and work instructions.

Responsibilities

The responsibilities will include:

• Accurately and efficiently administer designated functions of the Pacific Australia Skills which may include the following services:
• Staff amenities, overall office logistics and procurement.
• Maintaining adequate stock level of stationery, staff amenities, first aid kits and PPEs.
• Communication, data entry, record management and general administration services.
• Provide leadership in implementation of administrative and procurement services in the project ensuring their effectiveness, transparency and integrity.
• Strategically source and negotiate to obtain goods and services that provide the best value for money, confirming receipt and ensuring proper storage.
• Support the facilities team with cleaning and maintenance of Pacific Australia Skills vehicles and facilities as per established service schedule.

Other responsibilities

• Comply with Pacific Australia Skills code of conduct, report OHS incidents and arrange first aid treatment when necessary
• As a member of the Pacific Australia Skills team, contribute to integration of Inclusion, First Nations perspectives, environmental considerations and other cross-cutting themes
• Other tasks and duties as required to ensure the smooth and effective delivery of Pacific Australia

Selection Criteria

Essential Experience and Knowledge

• Within the context of the role description, the ideal applicant will be someone who has the following key capabilities:
• Degree level qualification in related field or post-secondary/TVET qualification with demonstrated work extensive experience preferably in learner administration services, general administration or customer services.
• Sound understanding and experience working with individuals from diverse backgrounds, specifically adult learners.
• Proven ability to exercise judgement in the application of policies and work instructions.

Desirable Requirements:

• Previous extensive experience in Learner administration services in TVET setting and experience in developing Learner support policy and procedures.
• Experience working with adult students from other Pacific Island nations.
• Previous experience in international Learner management or scholarship systems.
• DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.

Personal Attributes

• Ability to work with colleagues to enhance teams’ strengths and encourage high performance.
• Well-developed interpersonal communication skills and the ability to develop effective working relationships.
• Ability to respond positively and adapt to a changing environment to maintain effective performance.

Additional Information

• The possession of a motor vehicle driver’s license is essential.
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.
• DT strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/576nuprn
HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria
APPLICATIONS CLOSE 11:59pm Fiji Time, Thursday 09 July 2026

Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.

People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.

We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.

Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.