Hiring Admin & Finance Officer – Papua Barat Daya, - APAC

Ad Title:

Admin & Finance Officer – Papua Barat Daya

Program Background

The first phase of the Australia-Indonesia Partnership for Health Transformation (KITA SEHAT) is a four-year, approximately A$50 million investment by the Australian Department of Foreign Affairs and Trade (DFAT) to work in partnership with the Government of Indonesia (GoI) to advance Indonesia’s human and animal health agendas in identified areas of high priority. Building on elements from the previous phases of Australia’s assistance in the health sector, including the Australia Indonesia Health Security Partnership (AIHSP), KITA SEHAT will continue to support health security and related systems strengthening in the human health and animal health sectors, while renewing Australia's support for primary health care in line with Indonesia's health transformation agenda.

Operating at national and selected subnational levels, the program will provide strategic advice on policy, governance, and service delivery approaches, with a strong alignment in areas where Australia can make distinctive contributions. KITA SEHAT will work through a range of mechanisms including technical assistance, public sector partnerships, research and CSO/NGO grants, and will coordinate with UN agencies and other development partners to ensure complementarity and avoid duplication. Gender equality, disability equity and social inclusion (GEDSI) and climate resilience will be a strong focus of the program and will be integral to achieving national health goals.

The program’s long-term goal will be guided by four end of program outcomes (EOPOs):

• Primary health care policy and governance – national and selected subnational authorities have adopted improved primary health policies, service delivery approaches and governance arrangements.
• Primary health services – selected subnational authorities have improved the quality of and access to primary health services with a focus on stunting prevention and the inclusion of women, people with disability and other marginalised groups.
• Health system enablers – national and selected subnational authorities have enhanced core workforce capabilities in critical human and animal health system enabling functions.
• Health security – national and selected subnational authorities have increased capacity for health security and animal health policy development, strategic planning and the assessment, mitigation and management of acute and emerging health threats.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role
The Admin & Finance Officer - Papua Barat Daya will provide day-to-day administrative, logistical, and financial support to ensure the smooth functioning of KITA SEHAT’s Papua Barat Daya provincial office. The role supports a wide range of office management and financial processes, including financial and office administration, procurement and vendor management, logistics for events and travel, maintenance of inventory and assets to ensure efficiency, compliance, and value for money in project operations in accordance with the KITA SEHAT Operations Manual and DT Global Policies and Procedures.

The position works under the direct supervision of the Provincial Manager – Papua Barat Daya in close coordination with the Finance and Operations team in Jakarta, providing proactive updates and alerts on key financial and administrative matters.

Roles and Responsibilities

Administration and Day-to-Day Office Management

· Support provincial office administrative matters in compliance with KITA SEHAT/DT Global policies and procedures.

· Provide secretarial support for the provincial office and take minutes for any meetings as requested by the Provincial Manager - Papua Barat Daya.

· Ensure all documentation is filed in accordance with the KITA SEHAT filing system.

· Support management of the provincial office to ensure utilities and office services are provided in a seamless manner, including liaison with vendors, landlords, and building management for maintenance, pest control, and repairs.

· Under the guidance of the Procurement and Admin Manager in Jakarta, ensure all assets and inventory items are tagged and recorded with serials numbers, purchase details, and locations, and support the completion of handover and return reports for assigned items.

· Support regular assets check, prompt repair and regular maintenance of IT and office equipment as required; manage stationery supplies.

· Support management of security of the office and equipment stored in the office.

· Support management of support staff and/or third-party service providers for office support functions (like drivers, cleaners, security guard, etc.) specific to the provincial office.

· Assist the KITA SEHAT Safety and Security Focal Point related to fleet management and office WHS issues.

· Maintain the office calendar and meeting room bookings.

Procurement

· Work closely with Procurement & Grants Coordinator in Jakarta to prepare relevant documentation for purchase of local level goods and services required for office operations and/or local-level events and activities and ensure compliance with relevant KITA SEHAT policies/procedures and thresholds.

· Work closely with Procurement & Grants Coordinator in Jakarta to maintain a tracker for all active vendor contracts (e.g. office lease, insurance, internet, printing, vehicles or ground transport providers, archiving, software subscriptions, maintenance, cleaning and other facility services).

· Escalate to the Provincial Manager – Papua Barat Daya and Procurement and Admin Manager in Jakarta any vendor performance issues, delays, or compliance concerns.

Financial Management

· Work closely with the Finance team in Jakarta to prepare and process transactions relevant to the Papua Barat Daya provincial office, and undertake daily data entry into the accounting system, produce accurate financial reports to agreed deadlines, ensure they follow the relevant KITA SEHAT procedures and processes outlined in the Operations Manual.

· In consultation with the Finance team in Jakarta, conduct and ensure accounting of KITA SEHAT related activities in Papua Barat Daya are undertaken in an accurate and timely manner, including but not limited to journal entries, expense monitoring, tax compliance, accounts payable, accounts receivable, cash management, reconciliations, and close-out reports.

· In consultation with the Finance team in Jakarta, review the calculation of allowances (i.e. transport, per diem, meeting etc.), honorarium (resource person, moderator, facilitator, etc.), ensuring these are correct and align with the KITA SEHAT Operations Manual and Unit Rates, and the relevant supporting documents (i.e. bank account details, ID card, tax ID number) are available and valid.

· Support collection of payment claims/invoices and supporting documentation from suppliers/vendors, subcontractors and grantees, and check for accuracy and completeness to ensure these are submitted in line with the terms of the relevant agreement, and prepare invoices for payment, including seeking all necessary approvals.

· Maintain financial tracking tools for short-term advisers, subcontractors, and grantees.

· Organise and maintain comprehensive program financial records, ensuring both soft- and hard-copy documentation is accurate and compliant with legal and regulatory requirements, and regularly send hard-copy documentation to Jakarta to assist with VAT restitution/exemption process.

· Support fraud management and anti-corruption and uphold a zero-tolerance culture for financial misconduct.

· Work closely with the Finance team in Jakarta to monitor provincial cash flow, provide estimates as required and prepare funds requests.

· Manage petty cash and assist in preparing bank account reconciliations.

· Monitor and track advances and acquittals for Papua Barat Daya -based team and other local personnel.

Event and Travel Support

· Provide administrative and logistical support for KITA SEHAT events and activities in close coordination with the KITA SEHAT - Papua Barat Daya team, and relevant team members in Jakarta.

· Arrange venue booking, catering, travel, accommodation, and materials in compliance with KITA SEHAT procurement policies and procedures as outlined in the Operations Manual.

· Support travel coordination for staff and consultants travelling to Papua Barat Daya, including ticketing, accommodation, and itinerary management.

· Maintain records of travel authorisation, itineraries, and related documentation.

Other:

· The Admin and Finance Officer may be requested to assist with inputting certain provincial level data into the program’s Management Information System (MIS) to support MEL reporting.

· Comply with DFAT, DT Global and KITA SEHAT policies on GEDSI, fraud and anti-corruption, child protection, PSEAH, and the environment.

· Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and KITA SEHAT.

· Proactively identify and report risks and manage risks within your level of accountability.

· Undertake other duties as required by the Program.

Click on the link or copy paste it to access the full Terms of Reference for this position:

https://tinyurl.com/44u3td6r

About You

Selection Criteria

Essential

· Bachelor’s degree or equivalent in Accounting or Finance

· Minimum 4 years’ experience, including working in a finance function, preferably in the international development sector, ideally including experience in administrative support.

· Based in Sorong, Papua Barat Daya

· Demonstrated ability to coordinate vendors, procurement and office maintenance

· Strong organisational skills with high attention to detail

· Fluency in Indonesian and English (oral and written).

· Demonstrated initiative, reliability, sound judgment, problem-solving skills, and professional integrity.

· Strong ability to work productively both independently and as part of a team in diverse, cross-cultural environments and manage competing priorities under pressure and to tight deadlines.

· Competent in the use of Microsoft Office and other IT applications in common usage

Desirable

· Demonstrated experience working with donor-funded (strong preference for DFAT) development programs in a multi-culture stakeholder environment, and in an international, compliance-oriented organisation

· Experience supporting event logistics and travel coordination

· Proficiency in BST, MYOB, or other accounting software, and/or SUNFISH system.

· Knowledge or experience processing VAT restitution or exemption.

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE 26 June 2026, Jakarta Time
Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.

People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.

We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.

Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.