Head of Resources Management (P) - Call for Expression of Interest

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Eligibility for this call for Expression of Interest (EOI) is limited to internal and external candidates who are currently part of the Pathways Pool. The selection for this assignment will be carried out through the Pathways Pool process.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM), and the functional supervision of the Senior Sub-Regional Resources Management Officer (SSRRMO) for the Sub-Regional Office for European Economic Area and Switzerland (EEA+) in Brussels, and in close coordination with Regional Office Vienna (ROV), relevant departments at Headquarters (HQ), and the Global Shared Services Center in Manila (GSSC), the Head of Resources Management will be responsible and accountable for managing, monitoring and administering the financial, budgetary, treasury, human resources, supply chain and Information and Communication Technology (ICT) activities of Germany Country Office and its Sub-Offices.

Responsibilities

1. Supervise and lead the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.

2. Analyze relevant financial projects, oversee the budget control process, and Analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.

3. Prepare the annual budget preparation for the Country Office, monitor budget control, and analyse variances between budget and actual expenditures. Develop and coordinate the budgets for new projects and programmes.

4. Manage and strengthen appropriate internal controls to safeguard the Organization’s assets, cash, and prevent fraud.

5. Examine and review payroll versus budgets while ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

6. Review and finalize project and donor financial reports in accordance with IOM regulations and established procedures.

7. Monitor and manage the financial management for all activities in the Country Office, including the supervision and management of financial expenditure and accountability.

8. Review existing systems and procedures and, if necessary, take action on possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness.

9. Supervise and manage the Human Resources function and take action on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules, and regulations and take appropriate action for resolving difficult or sensitive cases in consultation with the COM and Regional Resources Management Officer.

10. Supervise and manage the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; manage the fleet of vehicles and the maintenance of the premises, as well as the functioning of all support services at the Country Office.

11. Represent the Organization at UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.

12. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM as needed.

13. Perform such other duties that may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as a Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in all areas of financial administration, including financial management, accounting, and budgeting;
• Experience in human resources and Supply Chain;
• Experience using an Enterprise Resource Planning system;
• Experience in emergency operations is an advantage; and,
• Experience in monitoring and evaluation and/or audit is an advantage.

Skills

• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare a clear and concise report;
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage; and,
• Knowledge of Oracle is highly desirable.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

The eligibility criteria for expressing interest in roles covered by the Pathways Pool have been widened, as outlined in the Pathways Pool guidelines.

• Current staff members who are members of the Pathways Pool will now also be able to express interest in relevant roles at lower-level grade(s);
• Current staff members who are not members of the Pathways Pool may also express interest in roles covered by the Pathways Pool if the positions they encumber are due to be abolished as part of structural adjustments and if they meet certain requirements (as per Pathways Pool guidelines section 4). However, they will have to undergo a Fast-Track Pathways Assessment if they are being considered for the role.

For any questions, please contact pathwayspool@iom.int.

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies